Finance Assistant

5 days ago

Sevenoaks, United Kingdom Sevenoaks Prep School Full time

Job Purpose:

- Have safeguarding of children as their priority.
- To provide support to the Bursar in the following areas; financial, administration, IT
- To manage the day to day operation of the accounting system making sure it is updated and maintained with accuracy and timeliness.

**Responsible to**:
The Bursar

**Key tasks and responsibilities**
- To manage the day to day operation of the accounting system (SAGE) making sure it is updated and maintained with accuracy and timeliness. Reporting any anomalies or issues to the Bursar. Ensuring support is provided to the auditors at year end.
- To deputise for the Bursar in their absence, acting as an immediate interface for the Bursar with governors, staff, parents, other schools, suppliers and external organisations, maintaining confidentiality at all times.
- To supervise the Bursary Administration Assistant, delegating, training, mentoring and developing them to fully complete the bursary administration tasks, including school vehicle management activity.
- To work alongside the Bursar in the preparation of monthly salary information, with specific responsibility for the Teachers’ pension administration. Ensure School is prepared for the annual audit of the Teacher Pension administration and prepare End of Year Certificate alongside Auditors
- To be responsible for the management of school orders working with the Bursar to agree expenditure and order processing. Preparing suppliers for verification and payment.
- Foster positive and professional relationships with parents.
- Liaise with colleagues, working flexibly to support each other and working as a team.
- Take part in wider school events, plays, recitals, trips and fund raising activities that benefit the wider school community

Be responsible for certain data management activities including:

- Conduct housekeeping of the MIS database to ensure data accuracy and consistency
- Manage the yearly system roll-over, including the import of new users, timetable updates and class lists
- Manage and maintain school reports in the MIS
- Create and generate management reports and statistics as required
- Assist in the completion of nay data census

Supporting the general running of the school through the following tasks:

- Assisting office staff deputising for them when required.
- Supporting school with fund raising events.
- Escorting visitors, suppliers etc. on the school premises.
- Helping the teaching faculty book school trips and functions
- Acting as liaison for the cleaning and catering companies as required.

**Personal Specification**
- Have good organisational skills and be able to multi task to a high level.
- Able to use ICT effectively, particularly Excel
- Ideally have worked extensively with SAGE or other accounting software
- Have a confident, warm and welcoming manner
- Have a smart professional appearance
- Be able to take an active role in the promotion of the School and its aims and ethos
- Ability to act on initiative, to anticipate and react independently to solve problems and prioritise work
- Have patience, energy and enthusiasm
- Is confidential and discrete, operating with high standards of tact, diplomacy and discretion.

**Job Types**: Part-time, Permanent

Pay: £24,000.00-£28,000.00 per year

Expected hours: 32 per week

**Benefits**:

- Discounted or free food
- Free parking

Work Location: In person

Application deadline: 14/05/2025
Expected start date: 01/07/2025

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