Purchasing Administration Assistant

5 days ago


Bolton, United Kingdom Howorth Air Technology Ltd. Full time

**Purpose**
Provide support to the Purchasing Manager and Stores personnel. Expediting of orders to ensure deliveries of goods adhere to the terms on the purchase orders; provide administrative support to the department.

**Key Duties**:

- **Purchasing**
- Expedite orders on a priority basis
- Bring to the attention of the Purchasing Manager any business-critical orders approaching or past due delivery date
- Processing of Order acknowledgements received from Suppliers & updating of all registers
- Producing updated job reports from Sage to internal colleagues/managers
- Notification of price changing, commodity codes and country of origins and updating of SAGE system
- Invoice checking and query resolution
- Processing Subcontractor Certificates
- Ensure that general filing and administration activities are carried out in a timely and orderly manner as specified by the Purchasing Manager
- Help to liaise with accounts when proforma invoices need to be scheduled for payment
- Saving and hyperlinking of orders into the purchasing register
- Placing purchase orders when needed
- Receiving goods and booking into/out stock system
- Actively maintaining stock records
- Processing approved supplier forms
- Proactively identify and communicate any business-critical orders approaching or past due delivery dates to the Purchasing Manager.
- Demonstrate determination and persistence in achieving goals.
- Show resilience in the face of challenges.
- Maintain focus and accuracy under pressure.
- Anticipate future needs and trends in purchasing and supply chain management.
- Innovate and implement new processes to improve efficiency.

Any other reasonable request made line manager or Director to aid the smooth running of the department

**Requirements**:

- Competent user of Microsoft Office Products particularly Excel and Word
- Experience of using software packages such as Sage an advantage
- Ability to communicate effectively in spoken and written English
- Knowledge of Howorth Products and Services an advantage
- Work with others in a variety of situations
- Liaise & collaborate across departments throughout the company
- Work under own initiative with minimum supervision
- Communicate with colleagues, supervision, and suppliers to achieve required output
- Prioritise work on a daily basis

**Job Types**: Full-time, Permanent

**Language**:

- English (required)

Work Location: In person

Application deadline: 08/09/2024



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