Administration Assistant

**JOB DESCRIPTION - ADMINISTRATIVE ASSISTANT**

**RESPONSIBLE TO**:Administrative Team Leader

**GRADE**:L3

**CONDITIONS**:Term-time only (+ 5 training days); Hours confirmed in contract of employment

**PURPOSE OF POST**:
To undertake a range of administrative, secretarial and clerical duties which support the provision of high quality administrative services to the School.

**ORGANISATION CHART**:
School Manager
|

Admin Team Leader
**|**

**Admin Assistant**

**PRINCIPAL RESPONSIBILITIES**:
**1. **To provide a full secretarial and administrative support service to the School compromising a wide range of duties and encompassing the use of all Microsoft packages such as Word, Excel and Publisher.

**2. **To provide admin support with a focus on updating the school website, online staff area and marketing and publishing of school documents.

**3. **To accurately and in a timely manager input any data onto SIMs (Schools
Information Management System) as requested.

**4. **To ensure that all deadlines are met and confidentiality is maintained at all times.

**6. **To liaise with other staff to ensure the efficient processing of work in the best interests of the school.

**7. **To deal with correspondence and documentation as directed.

**8. **To liaise, as necessary with staff, pupils, parents, professional colleagues and the public.

**9. **To receive visitors and to ensure that appropriate arrangements are in hand

(including hospitality) for meetings.

**10. **To prepare for and minute meetings as required.

**11. **To work efficiently and effectively with due regard to punctuality and meeting deadlines.

**12. **To undertake any training to up-date knowledge and skills.

**13. **To undertake any other ad hoc duties as requested by the line manager commensurate with grade.

**14. **To respect at all times the confidentiality of the work done and to maintain the high standards set and expected.

**DIMENSIONS**:
**Supervisory Management**:N/A
**Financial Resources**: N/A
**Physical Resources**: Printing resources: equipment and materials
**Other**: N/A
**Physical Effort**: The job is likely to involve some lifting of stationery stocks and equipment on a regular basis. Training will be provided.

**Working Environment**: Office environment.

**CONTEXT**:
All support staff are part of a whole school team. They are required to support the values and ethos of the school and school priorities as defined in the School
Improvement Plan. This will mean focussing on the needs of colleagues, parents and pupils and being flexible in a busy pressurised environment.

**DBS**

This post meets the definition of ‘Regulated Activity’ as defined in the Safeguarding
Vulnerable Groups Act 2006 (as amended).

Because of the nature of this job, it will be necessary for an enhanced DBS check to be undertaken. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare all unspent cautions and convictions; and also any adult cautions (simple or conditional), and spent convictions that are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order
1975 (as amended in 2020). A person’s criminal record will not in itself prevent a person from being appointed to this post. Applicants will not be refused posts because of offences which are not relevant to, and do not place them at or make them a risk in, the role for which they are applying. However in the event of the employment being

taken up, any failure to disclose such offence, as detailed above, will result in dismissal or disciplinary action by the Authority.

**Lea Manor High School is committed to working in wider partnership which will promote wellbeing outcomes for young people.**
- ‘The School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service’. _

**Person Specification: Admin Assistant**

This acts as selection criteria and gives an outline of the types of person and the characteristics required to do the job.
- _____________________________________

**Attributes Essential How Desirable How**
**Measure Measured**

**d**

**Experience ** Demonstrable work experience 1,2 Experience in the 1,2
in a general office environment Education sector. including working within Knowledge and 1,2 administrative procedures. experience of SIMS
- Demonstrable experience of 1,2 packages. using word-processing, spreadsheets, databases and IT packages.

**Skills / ** To be able to organise and 1,2
**Abilities **prioritise work effectively.
- To be proficient in the use of 1,2

Microsoft software packages.
- To have good numeracy and 1,2 literacy skills.
- To have the ability to maintain 1,2 accurate written and computer records with attention to detail.
- To have the abilit