Office Coordinator

10 hours ago

Newcastle upon Tyne, United Kingdom allego Full time

**How you’ll make a difference**:
**Requirements**:
Office Management:

- Oversee and manage day-to-day office operations to ensure efficiency and productivity.
- Maintain office supplies inventory, ordering new supplies as needed and ensuring optimal stock levels.
- Coordinate maintenance and repair of office equipment and facilities.
- Ensure the office environment is clean, organized, and conducive to a productive work environment.

Administrative Support:

- Provide comprehensive administrative support to multiple teams, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Sort, scan, and distribute mail to the appropriate stakeholders.
- Assist in preparing documents, reports, and presentations.
- Handle incoming and outgoing correspondence, including sorting and distributing mail and packages.
- Maintain organized and accurate records and filing systems.

Communication:

- Act as the first point of contact for visitors and employees, providing a welcoming and professional presence.
- Answer and direct phone calls, responding to inquiries and relaying messages as needed.
- Coordinate internal and external communications, ensuring information is disseminated accurately and promptly.

Event Coordination:

- Assist in planning and coordinating company events, meetings, and conferences.
- Manage logistics for on-site and off-site events, including venue booking, catering, and material preparation.

Support Services:

- Liaise with building management and service providers to address any office-related issues.
- Support onboarding of new employees, including setting up workstations and providing necessary materials and information.

Qualifications:

- Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
- Proficiency in MS Office and/or Google Suite
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Ability to work independently and as part of a team.

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