Office Administrator

**Job Title**:Administrator

**Location**:Aberdeen

**Business Area**:Rotating Machinery

**Benefits**:
You’ll receive benefits including a competitive pension scheme and life insurance, enhanced annual leave allowance (25 days) plus bank holidays and a Company contributed gym subsidy payment. You’ll also have access to additional benefits such as an employee assistance programme, substantial courses, career developing training events and employee discounts.

**What you’ll be doing**:

- Weekly input & processing of employee timesheets checking for errors for both payroll and cost reporting
- Reporting of timesheet data and absences to managers
- Manage the absence module and resolve any discrepancies with the relevant colleagues
- Scanning and electronic filing of documents including training records
- Processing supplier invoices
- Supplier Account set up and review in line with our procedures
- Supplier statement reconciliation
- Overhead & stock Purchase Orders
- Booking out of stock items & stock audits
- Weekly input and processing of employees’ expenses ensuring compliance with company procedures & HMRC guidelines
- Assist in ensuring personnel documentation is up to date including visas, passports, vetting forms and medicals
- Assist in ordering and monitoring of stationery orders
- Assist in management of the training database including booking of training courses
- Manage the mileage records for fuel cards including an excel log for a monthly journal entry by the finance team onto the IMS
- Collation of data and documents for tender pre-qualifications
- Archiving of admin/personnel documentation in line with QA procedures
- Adhoc tasks as and when necessary, within the department

**Job Role**

Working with the administration team on a full time basis supporting the various profit centres, this role will ensure accurate inputting and processing but also reporting of information to assist in functions across the business.

**Qualifications**
- Computer skills, including proficiency in Microsoft Office and Google Suite
- Previous administrative experience with a focus on organization and attention to detail
- Strong phone etiquette and communication skills
- Ability to type accurately and efficiently
- Familiarity with QuickBooks and data entry processes
- Clerical experience and the ability to handle various office tasks efficiently

**Why Quartzelec?**

Quartzelec is an independent, multi-disciplined service provider that employs over 600 people in the UK and overseas with a turnover in excess of £77 million.

The company provides a range of contracting and rotating machine services, as well as support products. Quartzelec demonstrates expertise in the repair and maintenance of motors and generators, and has over 100 years of experience in the industry. The company is an engineering authority with a strategic global geographical presence and works to meet the unique needs of its clients.

A unique experience working for a business that values autonomy by gifting employee’s with responsibility and ownership in their field of speciality.

**Closing Date: TBC**

**Strictly no agencies please.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Bereavement leave
- Company events
- Company pension
- Employee mentoring programme
- Enhanced maternity leave
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person