Office Administrator

2 weeks ago


Aberdeen, United Kingdom Pebble Mountain Properties Limited Full time

Pebble Mountain Properties is a fast-growing letting agency based on Waterloo Quay, Aberdeen and is currently looking for an Office Administrator.

The Office Administrator will undertake a number of general office administration and reception duties to maintain a smooth and efficient office.

Pay will depend on experience.

Main duties include:

- Managing the reception area, including welcoming clients, contractors & guests
- Organising client meetings and scheduling viewings, inspections & maintenance appointments
- Assessing workflow processes and providing feedback to improve internal performance
- Performing data entry, including updating records and databases for personnel, financial and legal information
- Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
- All general administration duties including filing
- Dealing with contractors in relation to setting up maintenance appointments
- Issuing keys and maintaining key inventory
- Prior experience working within a busy office environment including proficiency in excel, powerpoint, word and outlook
- Demonstrable experience covering similar duties in a previous role
- Ability to work on own initiative and have confidence in making decisions, including the willingness to seek guidance and support when required
- Strong relationship building and communication skills
- To liaise with clients, contractors and guests confidently and knowledgably
- Commercially minded with strong time and task management skills
- Able to prioritise a busy workload
- Permanent right to live and work in the UK

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: In person

Reference ID: PMPOA11/23



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