Mat Administrative Assistant

1 week ago

Henley in Arden, United Kingdom Arden Forest C of E Multi Academy Trust Full time

Note: These are broad descriptions of the types of duties/activities expected at this level, for illustrative purposes. They are not intended to provide an exhaustive list of duties.

MAT Office Administrator

**Salary**: Band F - NJC Scale 7-11

**Responsibilities**:

- Support the Executive Leadership Team with date setting and calendar management to ensure the smooth operation of school and MAT events.
- Manage and organise meetings, including preparing agendas and minutes. This to include six evenings a year for minute taking,3 of which are on Teams.
- Maintain and update compliance databases (including GDPR software), ensuring accuracy and confidentiality.
- Support the facilities department in logístical and operational tasks
- Support with contract and subscription management, ensuring timely renewals and compliance with contractual obligations.
- Provide administrative support to the Executive Leadership Team as required.
- Assist the COO with any recruitment into the MAT Central Team.
- Help the COO to manage the MAT’s communications on social media and trust website.
- Promote the MAT’s vision and values.
- Contribute to the MATs statutory duty to safeguard and promote the welfare of children.

The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.

**Person Specification**:
**Qualification, training and experience**:

- Minimum GCSE (or equivalent) English and Maths at grades 9-4 (A-C).
- Relevant administrative qualification or equivalent experience.

**Skills and Knowledge**:

- Experience of working in a school environment
- Experience in supporting senior management.
- Some knowledge of GDPR and data management practices would be helpful but not essential.
- Proficient in using IT systems and software, including the whole Microsoft Office suite.

**Personal Qualities**:

- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Good communication skills, both oral and written.
- Excellent organisational skills.
- Strong communication skills, both written and verbal.
- Ability to work under pressure and prioritise effectively.
- Commitment to maintaining confidentiality at all times.
- Ability to build effective working relationships with staff and stakeholders. Be aware of and comply with school policies and procedures (e.g. child protection, equal opportunities, health and safety, data protection, confidentiality, contract standing orders).

**Job Types**: Part-time, Temporary, Fixed term contract
Contract length: 24 months

Pay: £19,015.00-£20,268.00 per year

Expected hours: 27.5 per week

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 14/02/2025
Reference ID: AFMAT Admin
Expected start date: 24/03/2025

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