Administrator
1 week ago
**About The Role**: We are looking for an Administrator based at The Galleries, Washington to oversee the effective administration for the OCS hard and soft services team to support the daily operations on site. You will facilitate and maintain all appropriate tasks below to help support financial, HSQE, HR, site and contractual compliance.
You will report directly to the Soft Services Manager (Regional Operations Manager in their absence).
Wage to increase after 3-month probation period.
**Main Duties**:
- Raising of PO’s/invoices/financial processing within OCS
- Maintaining a financial tracker to assist with the management of budgets
- Supplier management (ad-hoc request only)
- Assisting with and creating all KPI data
- Liaison with payroll ensuring all staff data/information is correct
- Ensuring compliance folders are up to date
- Ordering of stock for all OCS Services
- Maintain all HSQE documentation - Risk Assessments, COSHH, Method Statements, Posters
- Providing assistance with all HSQE audits and compliance
- Maintain the site training matrix and individual files
- Booking of team courses and training
- Systems administration: TimeGate, MyView, E-logbooks etc
- Regular liaison with OCS and LCP HR, HSQE, Learning and Development, Finance. Procurement teams etc
- Assisting with any management information deadlines required by OCS and the client.
**What you will need to be successful**:
- First Aid
- IOSH, desired
- Strong communication and interpersonal skills
- Confident
- Perform under pressure
- Competent in use of Microsoft Office and general IT
**About Us**:
At OCS, we’re a proud bunch of around 20,000 colleagues who put customer service at the heart of everything we do. We are not just a cleaning company; we hire security officers, caterers, landscapers, and engineers to name just a few. Our job and career opportunities are endless for full-time, part-time, and casual positions, in addition to countless internal opportunities for existing colleagues. We are big believers in supporting and investing in our colleagues from their very first day because we know that our people are critical to our business and making sure we deliver for our customers. This is what makes OCS a great place to work.
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