Personal Assistant Finance Global Bbu

**Personal Assistant | Finance Global BBU**

**Location**:Luton, Macclesfield or Cambridge

**Competitive Salary and Benefits**

**Hybrid working 3 days a week**

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development, and commercialisation of prescription medicines for some of the world’s most serious disease. But we’re more than one of the world’s leading pharmaceutical companies.

As a high performing team, we are united and motivated by our shared purpose - to push the boundaries of science to deliver life-changing medicines. We come to work each day to make a difference - to patients, society, and our company.

Here you will experience a fast paced and agile environment as we continue to support the business on a journey of evolution and growth, driven by new, exciting technology and digital innovations. It’s challenging and sometimes demanding, and that’s why we love it.

Finance at AstraZeneca has a clear vision to drive growth through innovation by being trusted partners who add value through connection and innovation in support of the company’s purpose and ambition:

- ** We’re trusted partners**: we are more than an enabling function or service provider, we’re a true and trusted partner who works with the business to unlock value for our stakeholders and patients.
- ** We’re connecting**: we connect with each other across geographies - breaking down silos and acting as one team. Our leaders are connected to our people. We leverage ideas, systems and data, connect knowledge and create actionable insights and predictions.
- ** We’re innovating**: we identify new opportunities to introduce, adopt or modify effective ideas to solve problems. We find solutions to both existing challenges and anticipated changing needs. We use innovation to simplify, to make a bigger impact and to give us a competitive advantage.
- ** We’re adding value**: We know what it takes to deliver value, a laser focus on our strategic priorities and key enablers.

Do you have a passion for PA support at a senior level? Do you have proven experience as a Personal Assistant and the ability to work collaboratively? Are you someone who loves taking on responsibility with a flexible approach? Do you have a curious, proactive and versatile mindset? Are you a team player?

As a key member of the Global & EuCan Finance Team, you will be using your excellent organisational skills to provide dedicated support to both the VP Finance Global BBU & VP EuCan Finance and also some ad hoc support to other team members of the BBU Global and EuCan Regional Finance Team where required.

**Main Duties and Responsibilities**

This is an exciting opportunity for you to take on a challenging, proactive and varied role, providing comprehensive PA support to VP Finance Global BBU & VP Finance EuCan in addition to providing general administrative support to some members of their leadership teams. This role reports into Ian Parish, VP Finance Global BBU.

The role involves extensive diary management, coordinating internal and external meetings, which can include members of the Senior Executive Team. You will also be responsible for processing expenses and invoices, managing travel, as well as organising and preparing material for key meetings, along with supporting conference calls and virtual meetings

Being a confident individual, you will enjoy working with stakeholders across all levels of our organisation, across different time zones and with people from many cultures, building networks and supporting colleagues.

Often working independently and in a fast-paced environment, you must be able to respond to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations. A consistent focus on high work quality is essential in all aspects of the work.

**Activities include**:

- Proactive diary management for the VP Finance Global BBU & VP Finance EuCan with consideration of different time zones
- Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. in line with company T&E policy
- Coordination and assistance with BBU LT & EuCan FLT Meetings - preparation of agendas, presentation materials and other relevant documentation, as necessary
- Collating, processing and reconciliation of expense claims within timelines and ensuring compliance with the expenses policy
- Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
- Raising purchase requisitions / orders and Vendor creation through Coupa
- Arranging internal / external meetings: room bookings (including working with peers to juggle availability of rooms and attendance), lunches and other logistics
- Supporting department new starter onboarding
- Working together with the Global and