Administrator (Quality Department)

**Job description**:
Administrator (Quality Department)
Location - Rosyth, Fife
Duration - 1 year+
Rate of pay is £15-£16 per hour (PAYE)
Hours 7.30 am to 5.25 pm Monday to Thursday - 3 days office / 1 day remote working per week.

Our client, an innovative engineering support organization with core business in energy and marine is seeking to source an efficient Administrator to support the Quality Team on the Type31 Frigate Project at based at Rosyth. Security Clearance will be required, initially Baseline but rising to SC level.

Main Duties:

- Undertake a range of clerical and administrative duties within a department to ensure the smooth running of the department - this includes but is not limited to photocopier/printer issues and ordering of toner / supplies for the office.
- Process a wide range of documents and information received from a range of sources, including reconcile records to ensure accuracy of data and the system
- Identify and carry out initial investigation into discrepancies and shortages, involving statistical information, document control or physical stock control
- Collate and extract data and produce routine reports, schedules, summaries, and letters for internal circulation or for customers and suppliers
- Build relations with stakeholders, customers and suppliers and exchange information in order to clarify a situation, eg placing orders, arranging appointments, deliveries, etc.
- Verify calculations, check or allocate costs, check & obtain correct authorisation and obtain information for incorrect or incomplete documents
- File documents and keeps filing systems up to date such that information can be readily retrieved for others
- Support the T31 team with bookings on a weekly basis - processing timesheets and progress in our reporting system.
- Problem Solving around bookings, shop orders, work orders, centre changes and ensuring reconciliation of bookings are complete in an accurate and timely manner.
- Booking of meeting rooms and allocation of lockers.
- Raising Non-Conformances on behalf of the quality department
- Ordering specialist equipment and liaising with team leaders and purchasers

Technical competencies / skills:

- Good communication skills.
- Excellent people skills
- Self-starter
- Good level of attention to detail
- Well organised and able to work to tight deadlines.
- Proactive but with the ability to react quickly when necessary to meet challenging objectives.
- IT ability in the practical use of Microsoft Office
- Ability to make decisions on own initiative.
- Ability to analyse problems and identify practical solutions.

Technical experience and qualifications:

- Preferably qualified to a recognised standard and a relevant academic level as a minimum (NC/SVQ Level 2).
- 2 or more years of experience in a similar role
- Proven experience in Quality Administration
- Good working knowledge of IT software packages (IFS, CMS, Office, SAP)
- Good communication skills with the ability to collate and present information at appropriate levels.

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.