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Bookings Coordinator

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London, United Kingdom Prodigious Full time

Company Description

Publicis Production (Prodigious) is an award-winning production studio with 3500 production experts across 40 countries worldwide. We are proud makers, producing everything from CG animation to DOOH, to print and live action TVCs for some of the world’s leading brands.

Tag WW brings together world class craftsmanship across a full range of visual, verbal and digital techniques to create a production engine that turns ideas into high-impact creative assets that make brands stand out every time and everywhere. We have a presence in 195 cities across 40 countries and work with 40 of the top 100 global brands.

In July 2020, Publicis Production and Tag WW won the global account for GSK, to work as its production partner with innovation and problem solving at the core. In a hugely exciting development for the future of production we have created an entirely new production model to manage international demand through CaST.

**Job Description**:
An opportunity for an energetic and enthusiastic Bookings Co-Ordinator to join a fast-growing, multi-site department, reporting directly to the Head of Bookings. This role is primarily aimed at helping to develop and manage resources linked to our GSK clients though the role will also require resourcing for our wider Prodigious accounts when necessary.

The role includes, but is not limited to:

- Be the point of contact for all GSK post production bookings and resource management
- Manage and maintain the GSK resources/freelancer trackers and workflows
- Liaise with the GSK finance and HR teams to ensure all freelancer contracts and payments are compliant
- Maintaining our scheduling software (Farmers Wife) to ensure that all operators are informed of what jobs they’re working on at any particular time
- Maintaining the FW databases
- Working with the wider Prodigious post team, ensuring the scheduling of all jobs in Farmer’s Wife
- Efficiently managing time so that all resources and operators are used to their fullest
- Booking and managing suites and machine usage across sites
- Booking and managing post production licenses (EG.Flame, Nuke, C4D)
- Source and book freelancers with relevant and high quality skills when required and maintain up to date freelance database
- Raising tickets with service desk to create logins for freelancers
- Freelancer Financial Admin - raising PO’s for freelancers, setting up new vendors and ensuring freelancers are paid
- Liaise with the talent team to ensure relevant contracts are sent out to freelancers
- Understand and implement IR35 admin
- Maintain financial trackers and ensure admin is kept up to date and accurate
- Attend various production meetings
- Maintain excellent relationships with key agency contacts

**The Person**
- Excellent interpersonal and organisational skills and a desire to learn and progress
- Pro-active not re-active and a willingness to get stuck in
- Strong ability to multitask and prioritise own workload
- Ability to maintain lasting client relationships internally and externally
- Genuine enthusiasm for post production, production and advertising
- Good working knowledge of Farmers Wife preferable
- Good working knowledge of Microsoft Office - Excel, Word etc
- Some experience within an post house or agency bookings/reception team would be ideal

Additional Information