Bookings Coordinator

**Company Context**

VSI is a leading localisation company, offering foreign-language versioning services such as voice-over, dubbing, subtitling and translation. We have dedicated facilities in the world’s major media hubs, and provide services to some of the largest global brands.

**Job Overview**

We are looking for a Bookings Coordinator to join our growing English Dubbing Production team. In 2020, we established our IHP team at VSI, which has seen rapid and significant growth since its inception - the team has more than doubled in size.

The Bookings Coordinator works alongside the Casting Supervisor and Dubbing Producers in the IHP Department, managing the schedule in the studios and providing support on a wide variety of high-profile language projects.

**Key Responsibilities**
- Fully responsible for our in-house studios, getting acquainted with internal personnel skills to know how to best allocate jobs and fulfil project needs
- Maintaining and coordinating the bookings for recording sessions, engineer time, audio QC and other studio jobs
- Utilising studio timetables to independently book sessions based on project type, priority, schedule and availability
- Proactively rearranging tasks to ensure the best possible studio utilization and efficiency, problem-solving as production requires unforeseen changes
- Liaising internally with the Casting Supervisor as well as Project Managers across multiple departments to enter jobs in the calendar
- Taking meeting minutes, generating studio capacity reports and other admin or studio-related tasks as required
- Maintaining production trackers and calendars up to date while keeping track of multiple project timelines
- Communicating closely with audio engineers, monitoring studio time spent on certain tasks and reporting inconsistencies in schedule as well as the need to allocate more time as it arises
- Assisting or taking over Production Coordinator duties when necessary, such as material revision, Voice Q tasks, VO availability checks and Sales requests for Production.
- The role will also include extra Production Coordination responsibilities, including:

- Material revision_
- Checking media materials as they arrive, and flagging factors that should be considered in quoting or recordings (i.e. different languages or musical segments)
- Performing a quality-control check on final materials before they are delivered to the client
- Revising final script to match dialogue changes made in-studio, for projects that require as-recorded materials
- Keeping a close line of communication with project managers to relay relevant material information
- Material preparation_
- Carrying out a word and character count for scripts
- Converting scripts and production materials into appropriate formats when necessary
- Ensuring formatting and technical specifications
- Assisting with script insertion into VoiceQ as needed

**Essential Skills and Experience**
- Proven experience in scheduling
- Technical and creative understanding of the production process
- Strong organisation, time management and planning skills
- Ability to handle multiple tasks, prioritise and work well both independently and as part of a team, in a fast-paced environment
- Excellent verbal and written communication skills
- Attention to detail and accuracy
- Excellent problem-solving skills
**Desired Skills and Experience**
- Knowledge of entertainment media, other languages and a linguistic or creative background are a plus
**What else is on offer?**
- Hybrid working (3 days working in the office, 2 days working from home)
- Enrolment to company salary sacrifice pension scheme
- Discounted gym membership
- Private medical insurance
- Cycle-to-work scheme
- Travel card loan
- 22 days’ holiday allowance plus public holidays
- Regular social activities
- Regular yoga classes and other well-being activities
**How to Apply**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Gym membership
- Private medical insurance
- Referral programme
- Sick pay
- Wellness programmes
Schedule:

- Monday to Friday