Clerical Officer

Applications are invited for the above permanent full-time post working in the Accounts Payable Team within Finance Services.

The post holder will be expected to work as a member of the team with shared responsibility for providing a flexible and responsive finance service primarily covering duties within the Accounts Payable/Payments Team. This will involve handling and checking vendor invoices, registering invoices on the finance system, maintaining the Supplier Masterfile and undertaking payment runs.

Committed To Equal Opportunities

Overview

Service

Finance Services is a central support function and provides services in the areas of payroll, procurement, payments, receipts and the production of accounting and financial information. Input and control of financial information is devolved to departments but these activities are coordinated through the Finance Office.

School/Unit

The Procurement and Payments Section provides advice and guidance to Colleges and Professional Services in terms of the full procure to pay process. This includes assisting with competitive tendering exercises through to ensuring the timely and accurate processing and payment of all supplier invoices.

The team includes the College Road and Deiniol Hubs who support college staff with the P2P process, and also the insurance function.

Purpose of the Job

To work as a member of a team with shared responsibility for providing a flexible and responsive finance service within the Accounts Payable / Payments Team. Specifically, this will include:

- handling vendor invoices, verification and checking of documentation and registering on finance system for goods receipting and approval.- maintaining the Supplier Masterfile, adhering to fraud check management and self-employment regulations.- undertaking payment runs for Bangor University subsidiaries, MDC and MSP and also Bangor University Pension Scheme.Main

**Responsibilities**:

- Please note that this is a generic job description which covers various clerical functions within Finance Services. This particular role will be based in the Accounts Payable Team, although the post holder may be required to help out in other teams as and when required._

Work closely with the Team Managers and other team members to undertake a variety of financial processing, monitoring and reporting tasks sharing responsibility for providing a flexible and responsive finance service across a range of locations based on operational requirements.
- To be an active member of the Finance function, building & maintaining good working relationships with other teams across the service to ensure an understanding of priorities and impact across the different areas of the service.- Completes work in an accurate and timely manner and financial data is processed and reported on in accordance with statutory and University requirements.- Contribute to the development of, and work to, agreed service standards for the team.- In liaison with the Team Managers plan and prioritise own work activities to support the delivery of a variety of financial administration activities.- Prepares and checks data received from Academic/Professional/Commercial Services for entry to the Agresso system.- Prepares invoice and expense claims, matches to authorised orders, checks and codes invoices.- Checks and dispatches payments to suppliers, staff and students.- Undertake the receipt, recording, storage and delivery/notification of Goods Inwards.- Raises purchase orders and undertake ordering if required.- Records cost savings and efficiencies made.- Answers queries from a variety of parties including staff students and businesses in a professional manner.- Operate necessary procedures in relation to staff travel including the Insurance Scheme and maintenance of the copy driving licence records etc. Make travel and accommodation arrangements.- Record income and reconcile necessary banking documentation.- Co-ordinate and operate the Archiving on a regular basis for Finance records.- Assist other sections with financial process, i.e. recording of income and reconciliation of banking summaries.Other

**Responsibilities**:

- The post holder will be expected to participate in performance review and developmental activities.- The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.- The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.- The post holder must comply with relevant legal and financial policies and procedures and be aware of