Temporary Clerical Officer

Applications are invited for the above temporary full-time post working in Finance Services for a period of 9 months.

Working predominantly as a member of the Accounts Payable Team and responsible to the Accounts Payable Manager, you will be assisting the team to implement a new No PO, No Pay policy (i.e. a no purchase order, no payment) and supporting the wider Procurement & Payments team with general finance clerical work, such as raising purchase orders, payment of invoices and other administrative duties.

The ability to communicate in Welsh is desirable for this post.

Committed To Equal Opportunities

Overview

Service

Finance Services is a central support function and provides services in the areas of payroll, procurement, payments, receipts ;and the production of accounting and financial information. Input and control of financial information is devolved to departments but these activities are coordinated through the Finance Office.

School/Unit

The Procurement and Payments Section provides advice and guidance to Colleges and Professional Services in terms of the full procure to pay process. This includes assisting with competitive tendering exercises through to ensuring the timely and accurate processing and payment of all supplier invoices. The section also covers the payment of staff expenses.

The team includes the College Road and Deiniol Hubs who support college staff with the P2P process, and also the insurance function.

Purpose of the Job

To assist the team to implement a new No PO, No Pay Policy and to support the wider team with general finance clerical work, such as raising purchase orders, the payment of invoices and other administrative duties, as required.

Main

**Responsibilities**:
- Dealing with supplier queries regarding the new policy in a professional manner.- Checking that invoices received contain a valid purchase order number and returning invoices to suppliers who are not compliant with the new policy.- Provide general support to the Purchasing & Payments Team and undertake a variety of financial processing, monitoring and reporting tasks.- Where requested, provide day to day transactional processing support to Academic and Professional Services staff in accordance with the University’s Procurement Procedures.- Prepare invoices, match to authorised orders, check and code invoices.- Undertake the receipt, recording, storage and delivery/notification of Goods Inwards.- Answers queries from a variety of parties including staff students and businesses in a professional manner.Other

**Responsibilities**:

- The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.- The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.- The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.Person Specification

Qualifications/Training

EssentialDesirable- ECDL Certificate.-
Experience/Knowledge

Essential
- Experience of working within an office /administrative environment- Experience of working in a busy office and meeting operational deadlines.Desirable
- Experience of working within a Higher Education environment.- Previous experience of financial transactional processes and procedures.- Experience and knowledge of using Unit4ERP (Agresso).Skills/Abilities

Essential
- Good communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing.- Excellent organisational skills and ability to handle a varied and demanding workload.- Accurate data entry and attention to detail.- Ability to be proactive and identify and recommend changes for improvement where appropriate.- Ability to manage workload, prioritise tasks and meet deadlines.- The ability to work effectively both independently and as part of a small team, sharing workload and best practice.- Excellent interpersonal skills, with the ability to provide a positive user experience to customers of the service.Desirable
- Ability and desire to challenge decisions appropriately to ensure processes are robust and compliant.Other

DesirableGeneral

We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Bronze award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions a