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HR Assistant/rota Co-ordinator

2 weeks ago

Bristol, United Kingdom St Joseph's Home Bristol Full time

St Joseph's Home is a calm and friendly residential home, we are looking for a HR Assistant/Rota Co-ordinator to join our HR team. If you want to kickstart your career by joining our friendly and supportive team, this is an opportunity to add real value, supporting our colleagues across the charity.

**Recruitment & Selection**
- Carry out all vetting stages including checking documents, I.D, qualifications, references, and DBS checks.
- Sending offer letters and contracts, coordinating HR and department inductions.

**Qualifications and Professional Memberships**
- Checking qualifications and professional memberships for new starters and ongoing throughout employment (e.g. Nurse Pin numbers, Health and Care Certificates)

**Administration**
- Plan and issue staffing rotas and organise cover for planned and unplanned absences.
- All aspects of administration to include staff change forms for payroll, calculating and updating holiday records and entitlements. Entering details into the HR system and updating relevant databases.
- Recording all sickness absences and ensure relevant paperwork is filed. Monitoring sickness and making adjustments to pay as necessary. Updating monthly tracker sheets for HR. Arranging referrals for Occupational Health.

**Management of Personnel Records**
- Maintain accurate personnel records with all contractual documents, correspondence and any changes to circumstances forms, updating all necessary spreadsheets and databases as required
- Carry out regular reviews of files and systems data in line with (GDPR) to ensure compliance with data protection and privacy legislation.
- Ensure all regular updates are carried out for DBS, Nurse Pin Numbers, Training, Probation, Appraisals.

**Skills**:

- **Desirable**_
- Previous experience in a HR setting or similar would be beneficial
- Experience in a health care setting would be advantageous but not essential
- CIPD Level 3 would be beneficial but not essential

**SKILLS & KNOWLEDGE**
- **Essential**_
- Effective organisational skills
- Ability to manage own time and ability to prioritise own workload
- Good communication skills both written and orally
- Ability to accurately record data
- Filing and scanning documents

**Job Types**: part-time, Permanent

**Salary**: £14.49 per hour

Expected hours: 20 - 25 hours per week

**Job Type**: Part-time

Pay: £14.49 per hour

Expected hours: 22.5 - 25 per week

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free flu jabs
- Free parking
- On-site parking
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Human resources: 2 years (required)
- Organisational skills: 2 years (required)
- Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 18/10/2024