Rota Co-ordinator for Breast Care

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Job Overview
The Breast Care Centre is looking for an individual with experience and knowledge of rota co-ordination/resource planning to take on this challenging but rewarding role. You must have excellent computer, administrative and communication skills and work well as a member of a team whilst being able to use their own initiative.

You will provide administrative support to the department managers by day to day administration and co-ordination of rotas for the department's doctors (surgeons and radiologists, resident doctors and nurses across the Breast Care service to ensure a smooth running of activity and optimally maximising the activity which can be delivered within the symptomatic and screening services, flagging up any rota issues with managers in a prompt and timely way.

You will liaise with doctors, clinical teams, admin staff, waiting list coordinators, outpatient teams and IT as well the management team to ensure effective high quality service is provided for our patients.

Main duties of the job

• To be responsible for maintaining accurate and up to date rotas using Medirota for all Breast symptomatic and screening clinical activity, including coordinating cover for theatres, clinics, film reporting and on-call provision.
• To maintain accurate spread sheets around flexible cover sessions for theatre lists and clinics.
• Agree and approve annual leave for clinical staff based on department policy and ensure accurate on the rota system, escalating to General Manager appropriately
• Ensuring on call swaps and gaps are covered within the rota
• Forward planning for potential changes in rota to maximise activity delivery, typically working to 6 weeks out
• Weekly meeting with Performance and Ops manager, Programme Manager and senior outpatient nurse for clinic utilisation forward look
• Collate extras for all clinical staff monthly, liaising with medical HR and finance
• To undertake training as and when necessary and to ensure awareness of and compliance with Trust policies and procedures.
• Setting up IT access for all new starters
• To liaise with line manager to update induction pack and send out to all new starters by deadline dates
• To assist line manager with audit/data collection and reports as necessary

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities
For full details of the Rota Co-Ordinator role, please see the job description and person specification.

Person specification

Person Spec criteria

Essential criteria

• Good general education including GSCE in Maths or English (or equivalent)
• Advanced keyboard and computer skills (Microsoft office)
• Previous experience with using Excel and Word
• Previous experience in managing rotas
• Experience of working under pressure
• Experience of working as part of a team in a multi-disciplinary environment
• Excellent written/verbal communication skills
• Excellent customer care skills
• Ability to work using own initiative with excellent organisational skills and meticulous attention to detail
• The ability to work under pressure, within a stressful environment, prioritise own workload and work to tight deadlines
• Ability to exercise judgement and take responsibility for actions
• Able to promote good working relationships amongst team, colleagues and clinical staff
• Willingness and ability to learn new IT skills and technology
• Confident and sympathetic when dealing with patients/staff
• Ability to be calm and professional when working under pressure

Desirable criteria

• Patient Administration System (PAS) training
• Experience of working in the NHS or similar organisation

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

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North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT's workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.