Business Support Administrator

5 days ago

Gloucester, United Kingdom Tiflex Limited Full time

**The Company** In 2023, Tiflex Ltd acquired Acoustic Polymers Limited, a small and dynamic business specializing in developing polymeric compounds and processes. These novel and cutting-edge solutions are predominantly used in acoustic signature management in subsea environments. Customers are predominantly in the public domain with unique and interesting opportunities. Tiflex Ltd is an integrated manufacturing and sales business with a long history in the production of polymeric products which has grown into a multidisciplinary solutions organisation. It is a member of the James Walker Group of companies. The James Walker Group is a global manufacturing organisation that supplies a vast range of products and services. With an annual turnover of more than £180 million. **Summary** **Key Responsibilities**: **1. General Administration** - Managing the company diary and coordinating visits from consultants, auditors, and customers. **2. Quality Management System** In conjunction with the Head of Quality & Compliance: - Monitoring and updating the approved supplier list; - Assisting with tracking progress on company objectives; - Updating and monitoring project development records; - Maintaining the improvement and non-conformance spreadsheet. **3. Purchasing & Stock Control** - Monitoring stock levels and identifying purchasing requirements based on incoming customer orders; - Purchasing approved materials from approved suppliers; - Raising and processing purchase orders; - Managing supplier invoices using Xero. **4. Product Administration** - Producing certificates of conformity for finished products; - Booking couriers and arranging product dispatch. **5. Health & Safety Support** In collaboration with the H&S consultant: - Updating H&S related records and documentation; - Maintaining the training matrix and associated training records; - Recording maintenance activities; - Conducting basic site inspections (e.g. fire extinguishers, first aid equipment). **Skills and Experience**: **Essential**: - Strong IT skills, including proficiency in Office 365 (Outlook, Excel, Word, etc.); - Ability to learn and use specialist software (e.g. for creating H&S data sheets); - Excellent communication skills, both written and verbal; - High level of accuracy and attention to detail. **Desirable**: - First Aid at Work certification; - Experience with Xero accounting software; - Prior experience working within ISO 9001 quality frameworks or similar. **Personal Attributes**: - Friendly and approachable, with the ability to integrate well into a close-knit and experienced team; - Proactive and "switched on" - able to identify and address tasks independently; - Willing to learn and actively engage with the business; - Reliable and consistent, with a conscientious approach to work and high standards of accuracy. **Job Type**: Part-time Pay: £15,000.00-£17,000.00 per year Expected hours: 22.5 per week **Benefits**: - Company pension - On-site parking Work Location: In person Reference ID: BSA-APL

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