Internal Communications Assistant

**About Linklaters**
Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

**Purpose**

The Internal Communications Assistant plays a significant role in ensuring the Internal Communications team meets its functional goals of:

- Providing high-quality communications advice and support for strategic projects across the firm.
- Owning and using core communications channels effectively
- Being well-connected with all stakeholder groups, understanding and feeding back impact
- Being a centre of excellence and a source of guidance and support for colleagues engaged in communication activities throughout the business

The Internal Communications Assistant role models proactivity, positivity and excellent communication practice.

**Key Dimensions**
Provide assistance to the Internal Communications team members, and at times to the wider Corporate Affairs team, to support overall team performance.

Assists with the management of core global and UK internal communications channels.

The role involves access to confidential information.

Support the delivery of key transformation programmes within the business.

Act as a key point of contact for people across the firm who need a fast response on information about the firm and how to access key internal communications information and support.

**Key responsibilities and challenges**

**Supports Internal Communications Team**
Acts as a flexible resource to support the Internal Communications team on achieving functional goals. Supports the team to deliver strategic and major change projects. Undertakes research and miscellaneous initiatives and fields queries arising from the Internal Communications mailbox.

**Assists management of intranet homepage news area**
Assists Internal Communications Advisors to maintain an up-to-date and relevant news area on the intranet homepage by drafting and sourcing content, selecting digital imagery, proofreading and posting articles.

**Assists production of key newsletters**
Support Internal Communications Advisors in the production of key internal newsletters, including writing articles, sourcing content and digital imagery, proofreading and posting articles.

Provides internal communications team with readership statistics reports and analysis.

**Assists in executing communications campaigns**
Supports the Internal Communications Team with communications campaigns, with a focus on our UK offices. Looks for ways to enhance and optimise the visibility and traction of campaigns through existing and new channels. Manages existing channels:

- _UK Life _: Editor for UK newsletter (circulation of approx 2,500) to source, write and publish engaging content and produce fortnightly digital newsletter.
- Manages digital communications channels across the London office, including co-ordinating digital screen managers.
- Manages booking system for “table talkers” in our London restaurant and assists with editing and design where necessary.
- Assists with maintaining Corporate Communications Calendar
- Assists in ‘gatekeeping’ blanket communications for London/firmwide.

Proactively assists in generation of content for distribution via core communications channels.

Promotes best practice communication principles; being available to colleagues across the business (particularly international Office News Publishers) for best practice advice and support on communications issues.

Proactively develops network across the firm and builds relationships to ensure the team is plugged into key initiatives. Helps people and teams to connect with each other to improve firmwide cohesion of campaigns.

**Key contacts**

**_In department
- **
- Head of Corporate Affairs
- Internal Communications Manager
- Internal Communications Advisors x 4
- PR Team

**_In the firm
- **
- Project management team
- Online Content Team
- London HR team
- Social Impact team
- Talent & Engagement team
- Communications colleagues worldwide, specifically Office News publishers
- Graphic Cent