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Facilities Coordinator

2 weeks ago

Blackburn, United Kingdom Maintel Full time

**Vacancy Type**
- Permanent/Part Time

**Location**
- Blackburn Office

**Job Summary**

The Facilities Coordinator is a pivotal support role responsible for ensuring the smooth operation of the workplace, maintaining compliance with health and safety regulations, and providing assistance across facilities and office functions. This role requires excellent organisational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic environment including:

- Maintain accurate records of safety inspections, incidents, and investigations
- Support risk assessments, accident reporting, and compliance with HSE regulations
- Assist with audits, inspections, and corrective action tracking
- Coordinate office maintenance, repairs, and service contracts
- Monitor office cleanliness, security, and environmental standards
- Manage office supplies, equipment, and vendor relationships
- Support meeting room setup and meeting hosting
- Provide reception duties and manage incoming post and visitors
- Assist with organising office events including room preparation, ordering and presenting provisions.

**Hours per week**
- 18

**About Us**

**Solid solutions for a dynamic world**:
**About us**:
Maintel is a communications managed services provider. We empower our clients across the public and private sector to deliver mission critical services and achieve their workplace, service and customer experience goals.

We consult on the design, deploy and manage network infrastructures, platforms and software, including our own, that keep ongoing operations running smoothly and dependably, protecting business as usual, at the same time being flexible enough to adapt.

When customer, employee, the general public and regulatory expectations are ever-changing, choose Maintel. We provide progressive, solid solutions that help you succeed in a demanding, dynamic world.

**A brief history**:
Maintel, founded in 1991 by Tim Mason and Angus McCaffery, started as a small operation providing telephone maintenance contracts.

Over the years, we have grown into a major player in communications technology, achieving significant milestones such as floating on the London Stock Exchange in 2004 and completing numerous strategic acquisitions.

These acquisitions, including Azzurri Communications and Intrinsic Technology, expanded our expertise in unified communications, cloud, and networking.

Today, Maintel continues to transform businesses with cutting-edge solutions like Cloud Contact Centres, Security & Connectivity and Unified Communications, positioning us as a leader in the digital-first era.

**Purpose**:
**Why we exist**:
Using technology to create customer experiences, services and workplaces that inspire and empower people.

**Vision**:
**Where we want to be**:
To be the first-choice technology services partner of ambitious brands and public services, chosen because of our dependable enablement of their vision and operations.

**Mission**:
**How we will achieve our vision**:
We become trusted insiders within our clients’ organisations. An embedded partner working in close collaboration to deliver their workplace, service and customer experience strategies.

**Benefits**

**Your Benefits**

**Standard Benefits**
- 25 days holiday, rising to 28 days, plus bank holidays
- Company pension scheme
- Life assurance
- Enhanced sick pay
- Health care cash plan
- Private medical scheme (self and family)*
- Income protection scheme
- Employee assistance line
- Discounts and cashback on shopping
- Discounted YorkTest home kits
- Free car parking (Blackburn site)

**Flex Benefits**
- Holiday trading
- Critical illness cover
- ULEV car leasing scheme
- Cycle to work scheme
- Gym membership
- Car breakdown cover
- Will writing service

**Compensation**
- Annual salary review
- Bonus and commission arrangements*
- Car allowances*
- Recruitment referral scheme
- Various recognition schemes (e.g. long service awards)
- Role Dependent

**Working Environment**
- Modern offices with collaboration/meeting spaces
- Agile/remote working
- Technology to support agile/remote working
- Free tea, coffee, juices and snacks at offices

**Development**
- Supported study
- Apprentice schemes
- Levy funded learning opportunities
- Individual development plans

**Skills**
- Strong communication and interpersonal skills
- Proven experience in office, facilities, or health & safety administration
- Calm and welcoming demeanor under pressure
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Knowledge of health and safety legislation preffered
- Ability to multitask and work independently
- Proactive problem-solver with attention to detail
- Team-oriented with a commitment to continuous improvement
- Flexible and adaptable