Facilities Coordinator

Responding to internal and external Facilities requests and liaising with appropriate suppliers to complete approved works within budget and on time,

At Maintel we’re focused on delivering outcomes - not technology. We partner with some of the world’s leading technology companies and wrap around the skills and services from our professional and managed services teams, to help our customers achieve their goals.

We are a fun, dynamic company with a team of over 400 people who are passionate about what we do - providing cloud communications and managed services solutions.

We are looking for like-minded people who share our enthusiasm and want to be part of an innovative, fast-paced environment.

**About the role**

To support the Data Protection and Compliance Officer and Facilities function to ensure smooth running of the allocated office for Facilities and Health and Safety and maintain/improve robust compliance for Maintel adherence to legal, regulatory, framework and internal and external requirements.

**What will you do?**
- Assessment of Health and Safety aspects of Display Screen Equipment risk assessments and management of external Posturite review and ordering approved equipment.
- Maintaining regulatory Health and Safety requirements at allocated office and attending annual regulatory external audit.
- Liaising with local landlord of allocated office for security, health and safety and environmental requirements.
- Updating Office Summary, Health and Safety and Environmental risks and records within the IMS Portal.
- Preparing rooms and acting as host for Board/Department meetings as requested.
- Reception - Visitor Security, Health and Safety and welfare.
- Reception - Central point of contact for internal and external parties needing assistance and or advice for facilities and health and safety.
- Post - In and Out.
- Wellbeing office supply replenishment (Coffee, Snacks, Milk etc.)
- Stationary orders.
- Raising and Approving Purchase orders as applicable to tasks.
- Back-up for employee travel bookings - Identifying, booking, and managing travel requests using lowest possible ticketing solutions.

**What are we looking for?**

**Complexity & Creativity**
- Comfortable with an ever-changing environment
- Attention to detail
- Ability to remain calm and meet customer requirements
- Ability to work independently and as part of a team,
- Analytical and problem-solving skills
- Hands on approach

**Operational Responsibility**
- Providing Facilities and Health and Safety expertise at allocated office
- Prime point of contact for employees and visitors for Facilities provision
- Accident and near miss investigation and management
- Maintaining the Integrated Management System (IMS)
- Back up to Travel Coordinator: Travel arrangements for all employees

**Knowledge & Experience**
- Maintaining a safe, well provisioned office environment
- Internal and External audit scheduling and attendance - IOSH Knowledge and/or qualification (desired)
- Basic risk analysis.
- Excel, Word and SharePoint skills (medium)

**Equal Opportunities**

Within Maintel we're proud of the talent and diversity within our teams and committed to creating equality of opportunity for all employees and applicants alike.

We are all unique in ways you can and cannot see, and we aim to attract, develop and nurture talent to continue to make Maintel a great place to work. 

We have fully embraced hybrid working and this has been implemented across all of our office locations. Our offices are fully accessible, and we also offer agile working opportunities in many of our roles.

**Job Types**: Part-time, Permanent

Pay: £11,035.44-£11,999.52 per year

Expected hours: 18 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme
- Sick pay
- Work from home

Work Location: In person

Reference ID: 2639