Bid Co-ordinator

1 week ago

Edinburgh, United Kingdom MacTaggart Scott Full time

**Overview**:
MacTaggart Scott are looking to recruit a Bid Co-ordinator to work in our Bids and Proposals Department. As well as the opportunity to be hands on with work, working at MTS comes with a range of benefits including the option to work a 4 day working week, flexible hours, life insurance and onsite parking.

**Role**:
This role reports directly into the Head of Bids & Proposals. The purpose of the role is to be responsible for the co-ordination of all Bidding activity within the agreed work package, from receipt of enquiry to submission of bid.

**Duties will include**:

- Preparation of estimates and durations for the provision of spares, repairs, in-service support and major projects.
- Creation and maintenance of bid plans, when required, to support the bid timescales requested.
- Ownership and responsibility for Bid activities through the business gated governance processes
- When required, follow up on submissions with the Client and/or Business Development Team to establish status, themes and feedback.
- Prepare Governance Review documentation, as required, to support internal approval processes.
- Contribute effectively to the Bid Process.
- Liaison with internal stakeholders to collate the required information for bid preparation and sign off on the Basis of Estimate.
- Creation and oversight of project estimates ensuring accuracy of estimated costs, escalation, contingencies and affordable margins.
- Preparation and submission of Spares and Repairs Commercial Proposals in accordance with the customers RFQ requirements and Company Procedures.
- Liaison with the customer and internal stakeholders through any RFQ iterations up to contract award.
- Assistance during negotiations and best and final pricing.
- Review of awarded contracts for compliance with submitted proposal prior to acceptance.
- Input of estimating data into works management system in accordance with the agreed contract.
- Prepare commercial package and conduct project hand over to the delivery team.
- Undertake appropriate Lessons Learned exercises when applicable.

**Essential skills, experience and knowledge requirements**:

- Have experience working in a commercial environment
- Be able to work on their own initiative, pro‑actively manage their workload and deliver to deadlines.
- Have the ability to build effective working relationships and communicate effectively at all levels.
- Have comprehensive Customer Service, Negotiating and Organisational skills.
- Have Strong numeracy skills.
- Have knowledge of commercial terms and conditions.
- Have knowledge and experience of using Microsoft packages.

**Job Types**: Full-time, Permanent

**Benefits**:

- Flexitime
- Life insurance
- On-site parking
- Referral programme
- Sick pay

Schedule:

- No weekends
- Overtime

Ability to commute/relocate:

- Edinburgh: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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