Bids Assistant

**Vacancy details**:
**Bids Assistant**:
**Vacancy type**
- Specialist

**Level**
- Junior

**Business area**
- Marketing/Business Development

**Duration**
- Permanent

**Hours**
- Full Time

**Location**
- Birmingham, Exeter, Manchester, Nottingham

**Reference number**
- BA1

**Job title**
- Bids Assistant

**Team**
- Client & Marketing

**Vacancy owner**
- Jonah Philpott

At Browne Jacobson, we’ve always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve.

With offices in Birmingham, Cardiff, Dublin, Exeter, London, Manchester and Nottingham, we’re a UK & I based law firm with an international reach. Our sectors include: health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics.

We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves which is why all qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, gender, gender identity, sexual orientation, disability, social economic background or age.

We’re a Disability Confident Employer and will offer an interview to disabled applicants who best meet the minimum/essential criteria for the role.

We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive.

**Why is this role important and how does it fit into the team, department and wider firm?**

We are looking to recruit a Bids Assistant to work alongside and support the Bids Lead, Bids Managers and Execs in the team, who are responsible for managing end to end bids and working with the broader team to transform Browne Jacobson’s approach to bids and other sales collateral_._

**What does the role actually involve?**

Responsibilities of the Bids Assistant role include:

- Ensuring high quality on-brand bids
- Assisting the team in managing end to end bids, particularly significant firmwide tenders
- Supporting on the production of high quality, innovative, and successful bid responses
- Ensuring tenders are on-brand.
- Professionalising the bid process, infrastructure and governance
- Sourcing, managing and updating content and CVs
- Managing the library of tender related information (submitted and past tenders)
- Supporting on the creation of standard bids responses (SQ/PQQ)
- Proactive management of the Bids inbox
- Horizon scanning for tenders that may be relevant to the firm
- Maintaining and updating live reporting on all new, active, and pipeline opportunities, and ensuring that the CRM database is updated as appropriate
- Ensuring that the Bid Tracker is updated as appropriate for wider C&M reporting
- Ensuring that processes are consistent
- Working with the Bids Managers and the Client Relationship team to determine how feedback is most appropriately gained from clients and potential clients; and gaining feedback from additional sources in order to improve the bids.
- Working with and alongside other assistants in the broader C&M team, as appropriate.
- Offering support to the wider Client & Marketing team as and when required

**Person specification**

**What technical skills are required for someone to be successful and enjoy the role?**
- Some previous experience of Bids, Business Development or the professional service environment;
- Able to work under pressure - demonstrating effective time and project management skills and the ability to manage conflicting timescales and priorities
- Demonstrate a professional approach in terms of commitment and internal client care
- Strong verbal communication and able to articulate to a high standard
- Strong written skills and a passion for detail
- Resilience and focus on delivery
- Proficient in Microsoft Office

**Who would be a good fit for this role?**

As part of the Client & Marketing team, you would be expected to have the following skills and experience:

- A positive ‘can do’ approach: Display a consistently positive attitude and adopt a proactive 'can do' approach as well as being able to work well on own initiative and also as part of a wider team.
- Focus: Reducing volume, increasing quality, and improving results. Strong project management.
- Facilitating collaboration: Helping the business join-up and collaborate (across departments, sectors and regions), for example, assisting in cross-selling profitable work to current clients, and communicating the availability of specific products.
- Commun