Executive Assistant to The CEO

Executive Assistant to the CEO /Office Manager
- Bracknell (RG12 8FB), _Bracknell_
- From £26,000 to £30,000 per annum
- _GFR Tech Ltd_
- Full Time

GFR Tech provide end to end IT Solutions and Managed IT Services for small to medium sized businesses. We provide Consultancy, Installation, and IT Support Services. Our solutions bring together all aspects of IT within a business and we are committed to providing exceptional service to all our customers. We have a proven track record with a broad range of clients including - Medical, Veterinary, Real Estate, Design & Construction, Finance, Leisure Attractions, Sporting Venues, Retail Outlets, Hospitality, Warehouses and Offices.

**We are looking for an Executive Assistant for the CEO**

**Hours: Monday - Friday 9am - 5.30pm**

The Executive Assistant hasresponsibility for all general Office Operations including, but not limited to, accounts, administrative and clerical support, dealing with customer calls and ticket logs, supporting the company CEO, Sales Team and Support Centre.

**_Xero book-keeping experience, strong administration skills along with Sales and Marketing and Social Media experience_**

**Duties includes**:

- Front of House - meet and greet clients
- Receive calls for CEO, Sales Team and Support team
- Administer and perform all administrative and clerical functions
- Assisting with HR and Recruitment
- Customer Invoicing in Xero
- Process Supplier Invoices in Xero
- Reconciling Bank Statements
- Credit Control and collection of overdue debt
- Liaising with Company Accountant
- Quarterly VAT Returns
- Set up and maintain customer contracts
- Extract customer reports
- Coordinate courier services to Clients and Suppliers. Send items via Post Office when required
- Assist CEO with sales meetings both in office and at client sites.
- Order Supplier goods, office equipment and sundries
- Assist CEO to source products and put together quotes for clients
- Complete Task sheets for Support and Sales Team if required
- Book company travel - Hotels, Trains and Flights
- Create Mileage and Expense Claims for CEO
- Office House Keeping
- Coordinate Office Meetings and Client Training
- Manage Office Insurance renewals
- Document client events in Company Calendar
- Correspond with Office Landlord
- Liaise with Supplier/Customer Accounts Department
- Update Social Media content (FB, Twitter and LinkedIn)
- Marketing including various exhibitions and assist with Exhibition preparation.
- Create Website Updates
- Stationery Orders - keep an eye on stock levels e.g., pens, paper, printer toner etc. and reorder as necessary
- Office recycling - both general and computer equipment
- Create database of sales leads & improve existing documents and databases
- Strong written communication Skills - Ability to read, analyse and interpret correspondence and documents and ability to respond effectively to all, including sensitive inquiries and complaints
- Reasoning Ability - to define problems, collect data, establish facts and draw valid conclusions
- Knowledge of office administration
- Experience with Xero accounts
- Ability to maintain a high level of accuracy in preparing and entering information.
- Excellent interpersonal skills
- Analytical and problem-solving skills
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy, effective organisational skills.
- Good business acumen
- A good level of competence in Microsoft packages is essential

Our modern office and shared facilities are based in Bracknell with free onsite parking and easy access to the town centre. Other benefits include free cycle hire during the day, various intercompany leisure activities such as Pool, Table Tennis, Table Football, Food Trucks & Food Events. Applicants will ideally live within 30 minutes commute of our Bracknell office.

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bracknell, RG12 8FB: reliably commute or plan to relocate before starting work (required)

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Office Admin: 1 year (preferred)

Reference ID: GFREA