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Executive Assistant to The Director of Transformation and Operational Services

2 weeks ago

Bootle, United Kingdom Health and Safety Executive Full time

**Details**:
**Reference number**:

- 424955

**Salary**:

- £30,167 - £33,346
- Standard
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer
- Band 5

**Contract type**:

- Fixed term
Loan
Secondment

**Length of employment**:

- 12 months

**Business area**:

- HSE - Operational Services Division (OSD)

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Flexible working, Full-time, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Bootle

**About the job**:
**Job summary**:
This role sits within the Operational Services Division (OSD) which is at the centre of HSE, responsible for the customer experience, the delivery of Customer Service functions, organisational change, Transformation & Digital.

This 12 - month fixed term opportunity is for an experienced Executive Assistant, or an individual wishing to enhance their existing relevant skill set working in an Executive Assistant / Personal Assistant type role.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours a week, over five days.

**Travel**

**Job description**:
You will provide comprehensive Executive Assistant support to the Director of Transformation and Operational Services, including a variety of administrative, financial and governance processes.
- Act as the main point of contact for the Director of Transformation and Operational Services and provide diary management to ensure best use of time and resolving conflicting meeting requirements. Ensuring relevant tasks are highlighted to the Director in regular one to one meetings.
- Act as secretariat to the monthly Senior Leadership Team (SLT) meeting, and other meetings, including preparation, circulation of papers, minute taking and chasing actions. Ability to produce comprehensive meeting packs, briefing material and performance packs which may include sensitive information.
- Booking travel and accommodation with travel itineraries, directions etc. and coordinating travel in line with HSE travel polices. Ability to process expense claims in a timely manner for the Director.
- Provide administrative support to the Senior Leadership Team (SLT) and provide general assistance and undertaking of other ad-hoc divisional and corporate administrative tasks required for the smooth running of OSD.
- Lead on specific administrative functions for the Division including (Display Screen Equipment (DSE) Administrator, Record Processing Activities.
- Ability to deal effectively and efficiently with those at senior level and oversee various Divisional working groups to ensure that all activity is delivered on time, effectively and aligned with Divisional priorities and objectives.
- Support the Division to ensure that it responds to all corporate requests in a timely fashion, ensuring that the division has a ‘Forward Look’ to ensure a proactive response where appropriate.
- Confident, resilient, resourceful, and prepared to learn quickly to deliver exceptionally high standards.

Please note that this is not an exhaustive list of duties.

**Person specification**:
**Essential Skills and Criteria**
- Confident, resilient, resourceful, and work to exceptionally high standards at a fast pace.
- Previous / similar experience in an Executive Assistant/Personal Assistant type role.
- Proven experience of managing multiple stakeholders and tasks.
- Effective interpersonal skills building relationships.
- Ability to work independently and as part of a team.
- Enthusiastic, organised individual who responds effectively to change and works well with unpredictable demands.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Working Together
- Seeing the Big Picture

**Benefits**:

- Alongside your salary of £30,167, Health and Safety Executive contributes £8,739 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity

**We invest in our people with.**
- Competitive rates of pay
- Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97%, far more than in the private sector
- Family friendly policies and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
- 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
- Parental leave benefits
- As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards and Vouch