Team Administrator

**Location: London**

**Salary**: “Base salary: c. £23,400 - £29,250 pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top of base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Team Administrator at HS2 you will be responsible for providing administrative support to senior management team members and their teams, including shared diary management, managing and booking travel within policy and budget, coordinating team meetings and managing small projects to a high standard, within budget and timescales and to ensure the collective team and Directorate is high functioning.

**The role**:

- Act as first point of contact for senior manager, departments / team and other stakeholders on administrative services and processes, redirecting and responding as appropriate, and ensuring all tasks are completed to a high standard.
- Coordinate and manage departmental team meetings to ensure effecting running of meetings and the successful delivery of outcomes, including collating agenda’s and responses, taking meeting minutes and notes, and managing required actions.
- Prepare and format briefing packs, meetings papers, presentations and all other documentation for senior management and departmental teams as required.
- Update and maintain Team, Departmental and Directorate records, databases and systems to ensure effective functioning of the Directorate and collective team.
- Gather information, compile reports and maintain these to support the activities of senior management and departments / teams.
- File all documentation effectively and maintain the document management system to ensure ease of access across the team.
- Track all correspondence for senior management and as required draft responses and coordinate required actions.
- Manage all travel requirements for senior management and departments / teams within policy and budget.
- Provide ad hoc administrative support including performing specialist related tasks and managing projects through to completion.
- Maintain continuous administrative support for departments / teams and identify enhancements to continually improve the functioning of the collective team and Directorate.
- Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

**Skills**:

- Ability to complete various administrative tasks, including diary management, travel booking, meetings and team administrative support
- Ability to prioritise workload and manage competing priorities
- Ability to multi-task and manage multiple requests and tasks
- Ability to manage and communicate with a range of stakeholders, including senior level stakeholders and internal leaders, managers and staff
- IT skills including the use of Microsoft Office suite

**Knowledge**:

- Knowledge of administrative and support services
- Knowledge of problem-solving techniques to resolve ad-hoc issues
- Knowledge of systems and software in the office environment

**Experience**:

- Experience of providing administrative support within a business environment
- Experience of liaising with multiple internal and external stakeholders to successfully coordinate outcomes
- Experience of using Microsoft Office products (e.g. Word, PowerPoint, Excel)

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.