Administrator Assistant

7 days ago

Manchester, United Kingdom Westlakes Engineering Ltd Full time

**ASSISTANT ADMINISTRATOR - ATTRACTION SAFETY TEAM MANCHESTER**

Westlakes Engineering Ltd are an engineering consultancy practice providing Civil, Structural, Nuclear, Geo-Environmental and Attraction Safety services from offices in Whitehaven, Manchester, and Preston.

We are looking for an enthusiastic and professional Assistant Administrator/Receptionist to support the work of our Attraction Safety Team in our Manchester Northern Quarter office.

**Role**: Administrative Assistant for the Attraction Safety Team
**Location**: Manchester Office - 20 Dale Street, M1 1EZ
**Hours**: 9am to 5pm (5 days a week)
**Terms**: Permanent

The Attraction Safety Team (AST) at Westlakes Engineering is a 15-strong, multi-disciplinary department carrying out in-service condition inspections and pre-use design checks of amusement devices at theme parks all over the world. The team are very busy and need dedicated administrative support to assist with their growing workload.

The primary role is to join the administrative team in the Manchester Office, reporting to the Senior Administrator, and to become a point of dedicated support to the AST whilst also assisting with general office duties. You will work alongside a full-time Administrative Assistant.

The work of the team is often commercially sensitive and you would be required to enter into a Non-Disclosure Agreement as part of your contract.

**Key Requirements**:

- Experience of working in a busy professional environment in an administrative role
- Excellent verbal and written communication skills
- Good IT skills, in particular MS Word, Excel and Teams
- Enjoy working as part of a team both in the office and across the company
- Good organisation

**Attraction Safety Team Duties**:

- Contacting suppliers and 3rd parties to obtain information needed by the team
- Downloading and filing incoming project documents
- Setting up and maintaining registers of information received
- Editing reports using MS Word and Nitro pdf
- Formatting and issuing/uploading outgoing reports and documents
- Organising flights, travel, visas, accommodation etc, for work both within the UK and internationally (in conjunction with the Administrative Team)
- Assisting in the management of expenses and travel receipts
- Maintaining Equipment Certification and Testing
- Arranging training and maintaining training records

**General Office Duties**:

- Reception/Front of House - answering calls, receiving visitors, supporting and arranging meetings
- Scanning, photocopying, and filing
- Managing diaries and keeping track of team movements
- Using the company database to set up and maintain bid and project details
- Raising purchase orders
- Assisting in preparation for and during audits by external 3rd Parties

**Other Benefits offered by Westlakes Engineering**:

- Life Assurance
- Buying and selling of annual leave
- Cycle to work scheme
- Corporate rail season ticket scheme
- Health cash plan

**Job Types**: Full-time, Permanent

**Salary**: £15,579.37-£21,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Sick pay
- Transport links

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Manchester, M1 1EZ: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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