Property Coordinator

7 days ago

Coventry, United Kingdom Karnani Full time

Part-Time Property Coordinator - Coventry Based (Managing Coventry In-Person & Oxford Virtually)

**About Us**
We’re a growing property management group offering shared housing to students and professionals across Coventry, Oxford, and other cities. With 100+ rooms, we’re hiring a reliable, independent, and highly organised part-time coordinator to take ownership of our Coventry operations and support the Oxford portfolio virtually.

**What You’ll Do**
This is a part-time role ideal for someone with experience in property coordination, operations, or facilities management. You’ll manage 150+ rooms in Coventry directly and coordinate the Oxford portfolio virtually. You will be fully accountable for operations, cleanliness, tenant experience, and contractor performance across both regions.

Key responsibilities include:
**Coventry (in-person)**
- Full operational management of nearly 125 rooms
- Property inspections (check-ins, check-outs, maintenance follow-ups)
- Coordinating cleaners, contractors, and tradespeople
- Managing viewings, key handovers, and property readiness
- Capturing and submitting property photos/videos, reports
- Handling tenant queries and service issues directly
- Overseeing cleanliness, maintenance, and presentation standards

**Oxford (virtual)**
- Coordinating with Oxford-based viewing agents, inspectors and contractors
- Maintaining shift rotas, service schedules, and issue resolution
- Following up on task completion and ensuring quality remotely
- Supporting the local Oxford team with CRM updates and operational guidance
- Acting as the central point of communication and problem-solving

**General Responsibilities**
- Updating the CRM, logging invoices, and ensuring council compliance
- Onboarding new properties (walkthroughs, inventories, setup)
- Ensuring every task and house meets brand standards and legal compliance
- Creating and maintaining rotas for agents and on-site contractors
- Operating independently and proactively, without needing day-to-day supervision

**Who This Role Suits**
- You live in or near Coventry and can travel locally for site visits
- You have prior experience in property lettings
- You’re confident managing 100+ rooms and people without being micromanaged
- You’re comfortable using digital tools (CRM, spreadsheets, task managers)
- You’re organised, outcome-focused, and proactive when resolving problems
- A driver’s license and vehicle are preferred (but not mandatory)

**What We Offer**
- Flexible, part-time working structure (3 days/week)
- Travel reimbursement (where applicable)
- Independence, ownership, and autonomy in the role
- Direct access to management, no middle layers
- Future opportunities for full-time or senior regional roles
- Your CV or a short personal intro
- A brief answer to:
“How will you coordinate and manage the Oxford portfolio virtually while handling Coventry operations in person?”
- Your joining availability

**Job Type**: Part-time

Pay: £15.00-£16.00 per hour

Expected hours: 17 - 20 per week

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday

Expected start date: 30/06/2025

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