Logistics Administrator

6 days ago

Rochdale, United Kingdom Tetrosyl Limited Full time

The purpose of this role is to create a multi-functional logistics hub at our Distribution Centre on Royle Barn Road in Rochdale to accommodate the changing needs of the business.

The Logistics Administrator will be working closely with the wider International team who are based at our Newgate House Head Office and will be expected to attend meetings with the team at Newgate House. They may be required to work from Newgate House with the team on occasion.

Own transport to travel between Royle Barn Road and Newgate House is essential.

Key responsibilities:

- Plan UK & International shipments based on product availability and Customer requirements.
- Track customer orders to ensure timely deliveries.
- Progress chasing, communicating late / failed deliveries with supply teams and customer distribution centres.
- Prepare shipping documents including commercial invoices, purchase orders, dangerous goods notes, customs documents and bills of lading.
- Co-ordinate customer orders with production and warehousing to maximise load efficiency and order fulfilment.
- Maintain updated records of orders, suppliers and customers including trackers (Dashboard)
- Provide information and feedback to customers regarding the status of their orders.
- Scheduling booking slots with customers and hauliers / freight forwarders.
- Utilising customer and haulier’s online portal systems.
- Contacting hauliers and freight forwarders requesting quotations.
- Following up with customers and freight forwarders for P.O. D’s and customs entries.
- Checking export declarations and highlighting discrepancies.
- Tracking and recording shipments via excel & internal systems to demonstrate control of export to meet HMRC requirements and other bodies.
- Working harmoniously with the CS Team and International sales team to update them on the progress of export orders and efficiently deal with any queries.
- Working with finance regarding commercial invoices.
- Co-ordinate export orders for picking and loading with the warehouse team.
- Maintain a proficient filing system for all export documentation.
- Dropping customer orders into the warehouse for picking.
- Assign journey references to customer orders.
- Ensure all stock required is allocated to the customer order.
- Create daily load routing /scheduling sheet.
- Complete / process order allocation and forced allocations.
- Liaise with production regarding allocations.

Key Skills required:

- Proficient user of Excel and Word software
- Proficient user of ‘I’ series, MAM, WHM systems or similar and Spex
- Commercial awareness
- Critical thinking and problem solving
- Teamwork and interpersonal skills
- Adaptability
- Flexibility
- Strong Oral and written communication skills

**What you’ll get from us**:

- 33 days holiday a year
- Free parking
- Discretionary paid sickness, family leave and appointments after the probationary period.*
- Discounted health plan available
- Branded casual clothing provided free of charge.

*if standards of attendance are reached

**Job Types**: Full-time, Permanent

Pay: £28,500.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Canteen
- Casual dress
- Employee discount
- Free parking
- On-site parking
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

Reference ID: Logistics Administrator

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