Faculty Executive Support Coordinator

1 week ago

Kingston upon Thames, United Kingdom Kingston University Full time

We are seeking a Faculty Executive Support Coordinator to provide excellent Personal Assistant (PA) and administrative support to the Deputy Dean in the Faculty of Engineering, Computing, and the Environment. Previous experience of diary management is essential as well as good working knowledge of administrative procedures. Knowledge and experience of Higher Education or public sector administration is desirable.

You will provide electronic diary management for this role, deal with associated arrangements, setting up, scheduling and prioritising appointments, meetings, and visits accordingly. Supporting the Deputy Dean means you are dealing with a very busy senior staff member that requires quick thinking and flexibility to adapt your workload throughout the day to their and the office needs.

A key member of the Faculty Office you will contribute to the overall smooth running of the faculty by providing exceptional administrative support. The role will provide a highly efficient and effective administrative and secretarial support service to the faculty leadership team, and Heads of School, covering for absent team members when required.

**The Person**:
We are looking for a professional, friendly, self-motivated, and excellent team player. You will be working in an inclusive environment alongside a small but friendly team that supports one another through the day to day running of the faculty office.

You will have excellent communications skills, attention to detail, and a confident and proactive approach to your work. The ability to build good working relationships across the faculty and university is essential, and listening effectively and responding sensitively to others is important. You will work closely with the Faculty Operations Support Manager and the other Executive Support Coordinator.

**The Faculty**:
The Faculty of Engineering, Computing and the Environment was formed in 2022. Its schools bring together interdisciplinary research, improving the scope of the student experience and encouraging partnerships between academia and commerce.

The faculty spans a wide range of disciplines including construction and surveying, aerospace and mechanical engineering, geography, and the environment.

**Further information**:
This is a full time, permanent position with a starting salary of £33,238 per annum.

Interviews are expected to be held on 13th February 2025.

For informal enquiries, please contact Shannah Adams, Faculty Operations Support Manager.

We are a place-based organisation, proud of our location in Kingston and the civic role we play in our community. Our campuses inspire collaborative, innovative and creative communities. Being present on campus is important to us because it helps us to create a sense of belonging for both our staff and students. Therefore, staff are expected to be on campus for the majority of their working week.

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