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Document Administrator
2 weeks ago
We are looking for a motivated individual to join a large Transport company as their Document Administrator. This is an exciting opportunity to join a successful business on a permanent basis.
**The Role**
Experience in this specific area is not essential as training will be provided in-house by existing members of the team, to gradually build up a good knowledge of the processes and varied customer database of the company.
**Principal duties**
- Checking for documentation deadlines for shipments for specific customers/destinations using company systems.
- Submitting electronic instructions to shipping lines for preparation of Ocean Bills of Lading following requirements of customer and destination agent, locating relevant details from in-house system.
- Preparation of Lading using Microsoft Word following specific requirements for each destination.
- Liaising with customers for approval of draft documentation & agreeing amendments/final documents with shipping lines.
- Ensuring final documentation is all in order & dispatched to customers/agents as required.
- Liaising with shipping lines to confirm shipment details.
**Core Skills/Attributes**
- Good written and oral communication skills for use both within and outside the company.
- Keen eye for detail to ensure documents are prepared exactly as specified, and final documentation received from third parties is correct as specified.
- Exceptional organisational skills and ability to act on own initiative - particularly important to control & prioritise workload, with the ability to meet all deadlines at various stages of the process.
- Ability to work as an individual on allocated customers, but also to be aware of requirements of the team when cover might be required.
- Good time management.
- Strong interpersonal skills, ability to work with and support individuals within the Documentation department.
**Job Types**: Full-time, Permanent
**Salary**: £18,500.00-£21,500.00 per year
**Benefits**:
- Free parking
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
