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Legal Secretary

2 weeks ago

Blackburn, United Kingdom Kinetic Law Full time

**The Company**

We are a vibrant law firm, modern but with a traditional twist. We are looking to recruit a Legal Secretary for our growing Private Client department to provide direct support to the Head of Department.

This role would suit an organised and conscientious individual who can work efficiently towards deadlines. You will be expected to use a high degree of self-management and initiative.

**The Role**

The main role is to provide direct support to the department head. This will include but not limited to taking on the key responsibilities below.

**Key Responsibilities**
- Audio-typing to prepare various types of correspondences and documents.
- Following detailed procedures to open and close files.
- Following detailed file management and correspondence layout procedures.
- Sorting outgoing mail and enclosures.
- Copying and scanning documents as and when required.
- Booking appointments and keeping the diaries up to date.
- Providing refreshments when required to do so for appointments.
- Speaking with clients in person and over the phone as and when required whilst maintaining professional standards for client care at all times.
- Attending seminars and presentations with the Head of Department as and when required to provide support and assistance during the sessions whilst maintaining professionalism at all times.
- Assisting with marketing campaigns as and when required.
- Undertaking any specific training as and when required to do so and taking responsibility towards learning and development.
- Ensuring confidentiality at all times.

**Person Specification**
Essential Personal Attributes
- Knowledge of working within a busy private client department.
- Audio typing using digital dictation systems.
- Knowledge of case management systems, Proclaim preferable but not essential.
- Excellent communication both in person and over the phone.
- Personable manner, good team worker, able to deal efficiently with urgent matters as and when they arise

Desirable Skills & Qualifications
- Good knowledge of legal procedures and working within a busy legal department.
- Audio typing to 60wpm.
- Use of MS office suite and case management systems, Proclaim preferable but not essential.
- Good level of computer literacy.
- Previous experience working in a similar role in a legal practice.

Hours are Monday-Friday 9am-5pm

**Job Types**: Full-time, Part-time, Permanent

**Salary**: Up to £22,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus