Legal Secretary

1 week ago

Blackburn, United Kingdom Watson Ramsbottom Full time

The Firm

We are a dynamic, award-winning, multi-office practice which provides a comprehensive range of legal services to clients across the North West and UK.

Recognising that employees are our greatest asset, we invest in training and development programmes and provide a working environment which is both supportive and challenging. Blending traditional values of personal and cost-effective advice with a modern and fresh approach we have achieved numerous accreditations and awards. Enjoying continual success and growth we are highly regarded within the legal market.

The Role

We are looking to recruit an enthusiastic and hard-working family legal secretary to join our busy, nationally renowned Family department in Blackburn.

The prime role of the legal secretary is to provide direct support to his/her principal to enable them to operate at optimum efficiency. This will include but will not be limited to the key responsibilities given below. The legal secretary is expected to use a high degree of self-management and initiative.

Key Responsibilities

Prepare correspondence and documents through audio-typing and word processing.

Administer electronic filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.

Liaising with 3rd party agencies including experts and the legal aid agency

Prepare mail and enclosures for dispatch.

Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.

Make appointments, arrange meetings and to maintain an up to date diary for his/her principal.

Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.

Provide refreshments when asked to do so.

Provide support to other secretaries as required.

Provide guidance to junior and temporary secretaries when required to do so.

Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.

Undertake any specific training when required to do so and overall to have a responsibility towards self-development.

Ensure the confidentiality of all the firm’s and clients documentation and information.

Person Specification

Essential Personal Attributes

Knowledge of working within a busy family law department undertaking both public and privately funded child care and children act work.

Audio typing to 60wpm using digital dictation systems. Knowledge of case management systems.

Communication - excellent telephone manner

Minimum of two years’ experience working in a similar role within a family law department.

Personable manner, good team worker, able to deal effectively with urgent matters as they arise

Desirable Skills & Qualifications

RSA 2

Good knowledge of legal procedures and working within a busy legal department.

Knowledge regarding account ledgers and billing

Audio typing to 90wpm

Use of MS office suite

Good level of computer literacy

Minimum of two years working in a legal secretarial role in a legal practice

The HR Manager, Watson Ramsbottom Limited, 25-29 Victoria Street, Blackburn BB1 6DN

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