Administration Assistant

**About Us**

Established in 1975, Sopher + Co is a trusted business adviser of choice for entrepreneurs, owner-managed businesses, high net worth individuals, professional partnerships and expats. Our roots in Elstree led to our early client base in the media and entertainment industry. Since then we have grown immensely, with our portfolio now spanning over 20 industries. Our success is within our people - with endless opportunities and open-mind approach, Sopher + Co is a place where you can drive your career and ambitions forward, sharing and promoting our commitment to excellent client experience.

We are currently looking for an experienced Administration Assistant to join our London Office in our highly successful Accountancy Practice in Mayfair on 12-month fixed term contract. Due to the nature of this role, it's 100% office based. Our Mayfair office is in Berkeley Square and boasts great amenity links, city lifestyle and a truly great bunch of colleagues. The role will involve supporting the department with general administration duties which will involve answering and directing phone calls, keeping visitor lists and correspondence logs, assisting with incoming and outgoing post, as well as general administration duties, such as scanning/photocopying paperwork and updating database. Other duties and responsibilities include, but are not limited to:

- Preparing expense claims and timesheets as necessary
- Generating and managing client status reports
- Regular updates to SITL pipeline, including collating billing data and reporting in the business plan accordingly
- Electronic filing of all US and UK tax returns and extensions
- IRS form preparation for corporate clients (SS-4, 8832) including direct liaison with clients and the IRS
- Preparation and submission of Foreign Bank Account Report
- Assisting with e-filing returns/FBARS during busier periods/deadline week
- Maintaining client records including updating CCH and VC indexing (client database/electronic filing system)
- Assisting with WIP reporting/analysis/billing
- Covering front office reception in office manager absence and providing general support to visitors
- Arranging meeting and travel logistics as and when required
- Any other ad hoc duties assigned by the Manager

**About you**

Sopher + Co take pride in their employees and their achievements whilst praising and recognising hard work. We are looking for people who embrace the 3 C’s - change, challenge and commitment. We enjoy working with people who can work well with others and in turn enjoy working amongst a diverse team of professionals. You’ll ideally have worked within a professional services environment, although those with previous experience in a similar role will be considered. You’ll be confident in communicating with more senior members of staff and not be afraid to ask questions to assist in your progression. You’ll also have/be:

- Sound knowledge of Microsoft Office Suite
- Strong interpersonal and teamwork skills
- Excellent written, verbal communication skills including attention to detail and problem solving skills
- Excellent computer operational skills
- Strong organisational skills with the ability to multi-task

**In Return**

We will offer you a competitive package, including extensive benefits for you and your family, a comfortable warm and friendly environment with great people and the chance to work with some of the most prestigious clients that no other family-based firm can offer. Sopher + Co strongly believe in staff development and continuously encourage internal progression.

Sopher + Co is committed to the principle of equality of opportunity in employment and we expect all our employees to act in accordance with this policy, we recognise the key role it plays in the success of our business.