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Project Coordinator

3 weeks ago

Ipswich, United Kingdom OCS Group Full time

**About The Company**:
OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.

This role sits within our Procurement department which provides support services to the wider OCS Group and our front-line colleagues.

Working at OCS is more than just a job; it’s an amazing opportunity to begin or expand your career in Facilities Management. OCS has an ambition to become an ‘Employer of choice’ in our sector and is proud to invest in our colleague’s personal and professional development. OCS provides our colleagues with opportunities to gain qualifications through funded development programmes aligned to the knowledge, skills and behaviours attached to their roles.

**About The Role**:
**Days of Working**: Monday to Friday

**Shift Pattern**: 09:00am to 17:30pm

Reporting to the Head of Procurement Transformation, the Project Coordinator role has primary responsibility for all procurement and contract activity related to our legal re-organisation. This includes but not limited to supplier validation, spend analysis, contract management and communication strategy. The Project Coordinator will work closely with the procurement, legal and finance teams to ensure the successful restructure of all supplier contracts impacted by the legal re-organisation

**Responsibilities**:

- Identifying supplier contracts impacted by the legal restructure.
- Reviewing spend to ensure redundant suppliers are removed and the commercial viability to retain validated.
- Defining suppliers in scope.
- Reviewing contracts for novation and change of control clauses.
- Reviewing licenses, insurances, guarantees and indemnities for any prohibitions or challenges.
- Validating bank details, credit limits, payment structures and account details 2
- Liaising with lease providers and suppliers where necessary
- Devising a communication plan.
- Validating contact details.

**General**
- Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.
- Exercise independent judgment, reasonable care, skill, and diligence when carrying out their duties.
- Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
- Adhere to and promote the UK & Ireland group’s policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the departmental functions reporting into them.
- Support and promote the UK & Ireland group’s sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.

**Qualifications, Skills & Experience**:
**Necessary**
- Previous experience working in a project coordinator, project manager, contract manager or other related field.
- Strong project management and problem management skills
- Excellent verbal and written communication skills.
- High level of integrity and dependability.
- An understanding of risk and how to mitigate.
- Ability to build sustainable and productive relationships with suppliers and key stakeholders.
- Excellent IT skills particularly in Microsoft 365 suite of programmes - Excel, Word, PowerPoint, Teams & SharePoint.
- Excellent organisation skills and ability to manage challenging demands.

**Desirable**

**Experience in contract management or similar**

**How to Apply**: