Office Administrator

1 week ago

Oxford, United Kingdom Evox Therapeutics Full time

Maternity Cover

Part Time

**KEY ACCOUNTABILITIES**
- Liaise with internal stakeholders and external companies to organise refreshments large and/or external meetings.
- Co-ordinate taxis for external visitors when required.
- Collaborate with the Company Travel Agent and use the _Corporate Traveller_ system to arrange travel for all employees.
- Purchase goods and services using the company purchasing system (Amici) and following established purchasing policies.
- Manage conference bookings and colleagues’ attendance at awards functions.
- Order and maintain levels of office supplies and refreshments.
- Support the administration of Health and Safety processes as required, including the organisation of training and scheduling machine maintenance.
- Attend to the Reception, welcoming visitors, receiving parcels and answering the phone
- Co-ordinate the administration of the Private Health, Life Assurance and any other benefits platforms.
- Administrate the HR Information and applicant tracking systems, taking full responsibility for maintenance and updating as appropriate.
- Administrate the monthly payroll, in collaboration with the Finance department.
- Support the onboarding and offboarding of employees, including the delivery of the HR induction.
- Support the CEO with diary management and ad hoc requests.

**PERSON SPECIFICATION**

The Office Administrator will:

- Have a strong administrative background which will allow them to excel in this position.
- Have a ‘can do’ attitude and will be happy to roll up their sleeves and assist with a variety of duties and be fully flexible in their approach to work.
- Enjoy reviewing processes and implementing changes that will make them more efficient.
- Be Highly organised
- Be self-sufficient and with a meticulous attention to detail,
- Have excellent communication skills with a strong customer focus.

**Experience & knowledge**

Essential:

- Demonstrable administrative experience
- Good understanding the Microsoft Office package
- Office based experience
- Proven experience implementing and improving administrative processes
- Able to work on own initiative, but also to seek guidance/refer upwards where necessary

Desirable:

- Experience within the biotech industry
- Experience using the _Corporate Traveller_ system

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