HR Administrator

2 weeks ago

Aberdeen, United Kingdom Borr Drilling Full time

Role Summary

Provision of administrative support within the Corporate HR department for Services and Operations, and ad-hoc projects as directed by HR Advisor. Responsible for escalating where necessary any administration anomalies or improvement opportunities to HR Advisor

Responsibilities
- Maintain knowledge of Human Resources policies and procedures, laws and regulations, industry trends and developments to ensure accurate information is being communicated throughout the company.
- Any other tasks/ projects as appointed by HR Manager.

General Administration, but not limited to:

- DocMap documentation and HR superuser - Uploading and maintenance of HRMS i.e. JD’s, Procedures, Process Maps and Forms. Be the focal point for Corporate HR.
- Provide support in ensuring all contractual documentation (Offer Letters, Contracts, Assignment Memos, ECF, Onboarding Documents) relating to the employee lifecycle of the International Expats and UK Corporate personnel are created, actioned and filed appropriately, accurately and timely.
- Support in the actioning of all new starts, transfers and terminations of International Expats and UK Corporate personnel within the HRIS.
- Assistance in ensuring that the HRIS is updated to reflect all periods of absence, reduced pay for International Expats.
- Assist in checking, on a weekly basis, all expenses submitted by International Expats and UK Corporate personnel and Regions are in line with Corporate guidance prior to being submitted to payroll, liaising with Regional HR Teams when necessary.
- Assist in checking, on a weekly basis, all payroll input submitted by Regional HR regarding any extra payments and/or deductions ensuring the input is aligned with paperwork presented before being submitted to payroll, liaising with the Regional HR Teams when necessary.
- Ensure that fit to work paperwork of International Expats and UK Corporate personnel is received, actioned and filed appropriately, accurate and timely.
- Provide administrative support to other areas of need within the HR Corporate team when directed by Corporate HR Advisor.
- Participate in HR projects when directed by HR Advisor.
- Communicates internally with Employees, Co-Workers, Supervisor/Manager, Regional HR Teams, Colleagues and Payroll.
- Communicates externally with potential employees.
- Provides general HR policy and procedure support.
- Office based role which requires attention to detail and data management, working under general supervision where problems faced are not typically difficult or complex.
- The role also requires that a high level of confidentiality be maintained.
- The role does not require extensive travel.

Qualifications and Experience
- Education/certification: Degree in Human Resources/ Business Administration or equivalent.
- Proficient Microsoft office skills.
- Knowledge of the Drilling Industry is preferred but not essential.
- Ability to work as a team and individually, uses own initiative to identify and prioritize.
- Highly organized and responsive, with the ability to handle multiple tasks simultaneously and work to tight deadlines.
- Ability to maintain high level of confidentiality.
- Attention to detail and accuracy of work.
- Hands-on experience with IT programmes and various HRIS (Workday a plus).
- Basic knowledge of employment legislation.
- Practical and logical; able to solve problems quickly.
- Experience within a similar HR Administrator position.
- Experience and competent with data collation, reporting and analysing.
- Experience with Microsoft suite.

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