Ap and Ar Assistant

**Location: Harwell Campus**

**Working Hours: Part time 22.5 hours pw (Weds, Thurs, Fri)**

**Company Overview**

With a 40-year track record of creating high quality managed environments for business, R&D and hi-tech manufacture occupiers. We specialise in creating communities and environments that are large scale, created via a masterplan and delivered through successive phases of development. We have delivered well over 30 million sq ft of space on time and on budget. Our growing network includes sites Harwell Science and Innovation Campus, ARC Oxford, ARC Uxbridge and ARC West London and were looking to expand into Europe.

Behind ARC stands a unique alliance: global investment leaders Brookfield, experienced agents, stellar architects and dynamic joint ventures working closely with leading universities, government agencies and local communities. Were harnessing the international experience of this special partnership to create a world network of science and innovation clusters. Together, were solving the business of science so science can change the world. Welcome to ARC.

**Role Overview**

We have a great opportunity for someone to join our team on a part time basis. Ensuring accurate recording, timely processing of payments and collections, reconciliation of accounts, and compliance with company policies and accounting standards, we are looking for someone highly organised, and able to operate efficiently in a dynamic and fast paced environment.

**Key Responsibilities**
- Generate Monthly and Quarterly Sales Invoices for Rental Income and Service Charge
- Generate Sales Invoices for Interest Charged on Late Payments
- Generate Sales Invoices for Tenant Rent Reviews
- Generate Customer Recharge Sales Invoices
- Generate Quarterly Intercompany Invoices
- Manage and resolve Customer Sales Invoice queries
- Proactively monitor customer accounts to ensure accounts are paid strictly to terms
- Communicate with Customers regarding outstanding invoices according to internal processes
- Liase with the AR & AP Manager and the Asset Management team on any unpaid invoices that need to be escalated
- Set up new Customer Accounts in the accounting system
- Set up new Tenants and Leases on the Subscription Contract List
- Process Daily Bank Receipts
- Run and send weekly customer Statements
- Monitor and resolve any unallocated cash, liasing with customers to resolve
- Maintain Sales Ledger Master Data
- Accurately raise Purchase Orders within agreed SLA
- Accurately process Purchase invoices within an agreed SLA
- Provide cover for the weekly payment runs
- Process Credit Card Reconciliations, ensuring all invoices and receipts are received and coded accurately
- Assist in Month,Quarter and Year-End Closing processes and reporting
- Support audits by providing necessary documentation and information
- Perform other related duties as assigned, to support the needs of the team

**Person Specification**
- At Least 2 Years experience in a Finance Department with a focus on Accounts Receiveable
- Working towards an accountancy qualification, AAT Qualified or QBE
- Experience of using an accounting system to record accurate financial data (experience of Microsoft Dynamics NAV 365 a bonus)
- Strong PC Skills: Excel, Outlook and Word
- Excellent communication (both verbal and written), Organisation and Time-management skills
- The ability to implement and maintain internal controls to a high standard
- Proactive approach to tasks with Excellent Attention to detail
- Ability to adapt to rapidly changing priorities and deadlines

**Benefits**
- Discretionary bonus
- BUPA Healthcare & Dental
- Life Insurance
- Income protection
- Pension 5% matching
- EV leasing scheme
- Cyclescheme
- Charity payroll giving
- Employee Assistance Programme
- Discounts (eg gym membership, holidays, days out, retail)