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Office Co-ordinator

2 weeks ago

York, United Kingdom Meldrum Full time

**ROLE OVERVIEW**

**Job Location**: Office & Site Based ( York ) YO24 1AH

**About Meldrum Group Ltd**:
Meldrum Group strives to provide high quality construction solutions ensuring complete customer satisfaction, delivered with integrity and a level of service that is both valued and recognised by the client.

**Role Overview**:
**Document Control - Office & Site Based**:

- Oversee administrative tasks within office and on construction sites, helping the project team operate efficiently.
- Support Document Control team to maintain existing project documentation on the Meldrum Project Information Management (PIM) System. This will include uploading, revising, and issuing documents to relevant parties and issue groups in accordance with Meldrum protocols.
- Support onsite client/Design and other team meetings
- Co-ordination of both site and office documentation to ensure revision control is maintained across the business.
- Assist with the drawing approval process via Viewpoint and FieldView system
- Support the production of O&M documentation, including liaison with project team members and outside provers, to ensure handover documentation is delivered in a timely manner.
- Monitor Quality, Environmental, Management & Safety (QEMS) System compliance across all Meldrum operating companies.
- Monitoring site paperwork and scanning into PIM.
- Update and maintain office templates.
- Supporting the ongoing and training and development of the Document Management System (PIM), Viewpoint & FieldView.
- Support and champion the QEMS
- Ensure all site files/project documentation is archived in a timely manner in accordance with Meldrum processes.
- Ordering of office supplies via Evision
- Provide administrative support to all the Meldrum Group companies, including general office duties when required.

**Pre-Construction Administration Activities**:

- General pre-construction administration duties when required to support the Estimating Team.

**Front of House/Reception Duties;**
- To act as the first point of contact within our organisation
- Greet visitors on arrival to the offices and communicate to the relevant person their arrival
- Answering all telephone calls
- Book meeting rooms for internal / external meetings
- Sorting, recording and distribution of all incoming mail and recording and franking of all external mail

**General**:

- Provide support for any functions or events held on behalf of Meldrum Group

**Continuous Improvement**:

- Ensure the highest standards are maintained to continually improve the service given to Clients.
- Inform your line manager immediately of any problems encountered and identify possible solutions.
- Ensure all the company’s procedures are followed and adhered to and suggest opportunities to improve and develop them where appropriate.
- To carry out any duties which may be required to ensure a professional service is always provided.

**OUR CORE VALUES**

At Meldrum, we place real importance on recruiting the right person for the right role. Our Core Values govern the culture and behaviours we expect all of our employees to personify.

**Integrity**
Being honest and having strong consistent moral and ethical standards combined with mutually beneficial colleague relationships in order to drive positive behaviour and culture. Respect and trusting in each other’s ability to do our job well, being accountable for our own actions and therefore being part of a successful team.

**Pride & Passion**
Placing a high importance on the value of the positive contribution each of us makes to the Organisation and the strength of commitment to do so.

**Quality**
Providing a level of service in line with our Quality, Environment Management Safety System (QEMS) and Best Practice.

**Innovation**
New methods of working which drives efficient behaviours and Continuous improvement.

**WHAT WE ASK FOR**

You will be expected to always maintain the highest levels of confidentiality regarding the company and its clients. You must also always work efficiently and safely in accordance with the appropriate training, the Company Safety Policy and HSE guidelines.

Your ability to relate well with Clients and Staff and to maintain high professional standards is very important, alongside your ability to communicate in a clear, concise manner both in writing and verbally. In doing so you must also ensure an appropriate standard of dress and personal appearance is maintained at all times.

You should demonstrate and use initiative to carry out work with mínimal supervision, including the skills to prioritise and work to strict deadlines whilst paying close attention to detail. This will be reinforced by demonstrating an enthusiastic, flexible and conscientious approach to work.

Once inducted, you should demonstrate a clear understanding of the Company's structure, values and procedures, including the QEMS.

The main duties listed above are not intended to be exhaustive and may be revised in accordanc