Pa / Office Co-ordinator

2 weeks ago

York, United Kingdom Onebright Full time

**PA / Office Co-Ordinator**
Our vision is to become the world’s leading provider of life-changing mental healthcare. We’re driven by core values which underpin our expertise and forward looking, compassionate approach to delivering mental health support at scale.
We want our people to love their jobs and be happy at work. You’ll help us achieve this by supporting the smooth running of the York Office, ensuring that the facilities are well managed, liaising with the landlords, organising activities and events on siteand ensuring that the Health and Safety of our teams is maintained. You will support our UK Executive team, providing PA services.
**Key Responsibilities**Undertake the office administration duties for the York site which includes:

- Managing and liaising with cleaning, confidential waste and other facilities contractors for the York site

Responsible for all aspects of Health & Safety on the York site including:

- H&S Induction for new starters
- First aid cover and training (including the refresher training cycle)
- Fire Marshall cover and training
- Liaise with any external Health & Safety support organisations
- Office risk assessments
- DSE risk assessments for York site roles
- Organising office ID badges for all new starters
- Liaising with the Building Managers to confirm any new starters / leavers for set up on the facial recognition at the office
- Responsible for meeting room booking process
- Manage the post / parcel delivery processes
- Manage the control process for visitors to site
- Manage all office supplies and ensure appropriate stocks are maintained in line with budgeted costs
- Responsible planning office layout and managing any layout change projects
- Organisation of travel and accommodation for the Executive team and support with the organisation of travel for guests and other members of staff
- Organising events and meetings for the Executive team
- Manage expenses claims for the Executive team
- Assisting the Executive team with any administration tasks and ad hoc duties.

**Communications**
?
External:

- Clients
- Service providers and contractors
- Site landlord
- Health & Safety advisors

Internal:

- Executive Team
- All York based staff

**Qualifications / Experience**:

- Experience of office administration and senior management support within an administrative or similar role would be highly desirable
- A level or equivalent qualification
- Experience in a fast paced role
- Excellent organisation skills with a high level of attention to detail
- Excellent MS office skills - Work / Excel / PowerPoint / Teams
- Excellent interpersonal and communication skills and the ability to work collaboratively with a wide range of stakeholders
- A high degree of resilience but empathetic when dealing with your client groups
- Proven pragmatic problem-solving skills and ability
- Good influencing skills
- Good time management skills and the ability to effectively manage and prioritise workload to meet required deadlines
- Ability to use own initiative and make decisions or recommend appropriate actions
- Flexible and adaptable approach to work

You may have experience of the following: PA, Personal Assistant, EA, Executive Assistant, PA to CEO, Office Coordinator, Office Manager, etc.
Ref: 108 035

  • Co-ordinator - Ryedale

    2 weeks ago

    York, United Kingdom Ryedale Carers Support Full time

    **JOB TITLE: Co-ordinator Ryedale** **RESPONSIBLE TO: The Chief Officer / RCS Trustees** **SUPERVISION BY: The Chief Officer** **The Co-ordinator will need to**: **Sitting and Visiting Service** - **Accept referrals from statutory and voluntary organisations and from carers and those in needthemselves.**: - **Assess the needs of carers, people who they...

  • HR Co-ordinator

    2 weeks ago

    York, United Kingdom Persimmon Homes Full time

    Persimmon Plc is looking to recruit a HR Co-ordinator to join its busy Group HR Department based at the company’s headquarters in Fulford, York. Persimmon is a FTSE 100 listed housebuilder and one of the largest developers of mainstream housing in the UK. Established in 1972, it operates nationally through a network of 31 regional housebuilding businesses...

  • Volunteer Co-ordinator

    6 days ago

    York, United Kingdom Family Fund Full time

    We are looking for a Volunteer co-ordinator to develop and co-ordinate volunteering within or on behalf of Family Fund. **Salary**: £25,810 per annum (pro rata) Contract: Permanent Hours: 21 hours per week Location: Hybrid - a combination of office based and home working Closing date: 29 September 2024 Interviews: Week commencing 7 October 2024 Are...

  • Client Care Co-ordinator

    2 weeks ago

    York, United Kingdom ONEBRIGHT Full time

    At Onebright, we connect individuals with outstanding therapists, providing every person with the best mental healthcare. Our mission is to create a brighter tomorrow by providing easy access to personalised, life changing mental health support. - Do you have the confidence and clarity to undertake inbound and outbound calls and be the voice of Onebright to...

  • Service Co-ordinator

    2 days ago

    York, United Kingdom Walton Group Catering Full time

    To provide a flexible range of duties across the group; supporting a high standard of administration and customer service. Supporting the teams in 3 linked businesses; with a co-ordinated approach to service delivery. To provide support organising engineers for jobs and working with service manager to complete reactive and planned maintenance jobs for...

  • Service Co-ordinator

    2 days ago

    York, United Kingdom Walton Group Catering Full time

    To provide a flexible range of duties across the group; supporting a high standard of administration and customer service. Supporting the teams in 3 linked businesses; with a co-ordinated approach to service delivery. To provide support organising engineers for jobs and working with service manager to complete reactive and planned maintenance jobs for...

  • Project Co-ordinator(Linc)

    2 weeks ago

    York, United Kingdom City of York Council Full time

    Are you looking for an exciting opportunity to start a career in ecology and the natural environment? We are recruiting a project co-ordinator to support delivery of our Local Investment in Natural Capital (LINC) project. LINC is at the cutting edge of innovation in the environmental sector, exploring the financial opportunities for ecosystem services. The...

  • Psychological Treatment Co-ordinator

    1 week ago

    York, United Kingdom ONEBRIGHT Full time

    At **Onebright**, we connect individuals with outstanding therapists, providing every person with the best mental healthcare. Our mission is to create a brighter tomorrow by providing easy access to personalised, life changing mental health support. Are you looking for your next challenge or first role within the mental health field? We have some exciting...

  • PA to Executive Team

    4 weeks ago

    York, United Kingdom None Full time

    PA to Executive Team - YorkJob Reference: 000518Salary: £35,500Closing Date: 22/11/2025 00:00:00Location: YorkEmployement Type: Full TimeDo you want a career within a business that is not driven by profit, but by providing excellent service? A career within a business that is sustained by a genuine community, with everyone coming together to support each...

  • PA to Executive Team

    4 weeks ago

    York, United Kingdom Benenden Health Full time

    PA to Executive Team - YorkJob Reference:Salary: £35,500Closing Date: 22/11/ :00:00Location: YorkEmployement Type: Full TimeDo you want a career within a business that is not driven by profit, but by providing excellent service? A career within a business that is sustained by a genuine community, with everyone coming together to support each other? A career...