Events Co-ordinator

2 days ago

London, United Kingdom Soho House & Co. Full time

**Events Co-ordinator**:
**What's in it for you?**
- Weekly Pay
- Team meal whilst on shift prepared by our chefs
- £20 Taxi Contribution for late shifts (post 1am - 5am / Uber)
- Soho Friends Membership
- 50% Team discount on Food & Drink, 7 days a week
- Team Room Rates; Any Bedroom, Any House, $100 a night
- Financial Incentive based on House Performance (Quarterly)
- Health Cash Plan (option to add children)
- Dental Plan (option to add children)
- Birthday Day Off
- Discount on Cowshed products and Soho Home (up to 50%)
- Free Counselling Sessions
- Cookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink training, events and opportunities to inspire and educate.
- Continuous training to develop yourself personally and professionally
- Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more

**The Role**

We are looking for a charismatic, highly organized, social, energetic, customer facing individual, ideally with experience securing, booking and realising quality creative events. A passionate team player with excellent drive and attention to detail, excellent presentation and a natural ability to build relationships. As the Event Coordinator you will be responsible for supporting the booking, supervision and realisation of private events for members. Supporting the Events team with day to day operational and administrative duties, working with operational colleagues within the House and office and ensuring events are set up and managed properly. Ensuring clients feel supported and are happy with all aspects of their event is under control and will be delivered to meet their expectations.

**Main Duties**
- Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answered
- Assist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client's expectations
- Collating function sheets utilising the event booking system, Delphi and distributing to the relevant operational teams
- Work very closely with the rest of the Event team as a strong unit
- Assist with daily admin jobs assigned by the events team, ie: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boards
- Confidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and covered
- Keeping an eye on daily/monthly/yearly event targets to understand the financial side
- Utilising Tripleseat to ensure all booked events are accurately forecasted from a financial perspective

**What we are looking for...**
- 1-3 years' experience in a similar role within a hospitality venue
- Previous experience using Tripleseat or Collins data base
- Team player who communicates well with all colleagues
- Punctual, reliable and trustworthy
- Sense of urgency
- Yes, yes, yes mentality
- Ability to multitask and work in a fast-paced environment
- Have a genuine passion for food and beverage
- Flexible and available to working both opening and closing shifts when required

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