Purchasing Coordinator

**Summary of your Role**:
In this role you responsible for negotiating the best deals from all our suppliers. You will be responsible for managing the procurement process, ensuring timely delivery of goods, and maintaining accurate inventory records. You will continually monitor supplier performance and ensure that suppliers are evaluated diligently and agree to our service level requirements and terms before adding them to our supply chain.

**Key Responsibilities**:

- Coordinate and execute the purchasing process, including obtaining prices, and negotiating terms.
- Place purchase orders and track delivery schedules to ensure on-time delivery of goods.
- Liaising with the project managers when supply issues occur or when lead times are not acceptable.
- Creating and sending purchase orders for factory & office consumables.
- Checking deliveries when they arrive and matching POs to delivery notes.
- Checking supplier invoices against orders and inputting them into Sage.
- Handling of disputed purchase invoices.
- Manage the logistics and importing process for components / products from outside of the UK (EU).
- Developing and updating the supplier, product and component databases.
- Internal process review and improvements.
- Working with the Project Managers / Designers to source new suppliers.
- Onboarding new suppliers.
- Negotiation of prices and terms of purchase.
- Supplier evaluation and performance reviews.
- Supplier site visits and attending trade shows (UK & abroad).

**Person Specification**:
**KNOWLEDGE**

**Purchasing Administration** - Experience and an understanding of all aspects of purchasing administration, including issuing purchase orders, checking delivery notes and invoices.

**Importing** - Experience arranging the logistics for the importation of goods and an understanding of the process for importing goods into the UK via the freight forwarder.

**Supply Chain Management** - Understand the process of supplier evaluation, including initial assessment and continued performance monitoring.

**Joinery & Furniture Industry **- Have an interest and knowledge of furniture and components related to the production of joinery, including sheet materials, timber, ironmongery and fabrics.

**Sage** - Understanding the basics of Sage accounting software, specifically the imputing creating of purchase orders, inputting supplier invoices and logging invoices in dispute.

**SKILLS**

**Organisation** - Have excellent time management skills with the ability to plan your time effectively and prioritise tasks.

**Attention to Detail** - Listen attentively and read written communication carefully, picking out detail which will inform you of how to respond or what actions to take in a variety of situations.

**Negotiation** - Get the best deals for the company by evaluating the situation and engaging with the supplier to ensure favourable agreements are reached using a variety of metrics, not just price.

**Communication**:

- Be able to effectively communicate in written and spoken language using a polite and professional manner.

**Problem Solving** - Use basic Microsoft 365 programmes such as word, excel, outlook and PowerPoint to a good standard.

**Microsoft 365** - Approach challenges with determination and an ability to navigate around barriers to a problem. Use empathy to understand other people’s perspectives and find solutions which suit all parties.

**BEHAVIOURS**

**Determination** - Always do your best and never give up in challenging situations.

**Curiosity** - Continually strive to develop your own skills and learn new ways of doing things which make the company more productive and efficient.

**Consistency** - Perform your role to a consistently high standard.

**Politeness** - Always be polite and courteous to all stakeholders of the business.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£27,000.00 per year

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Purchasing: 2 years (required)
- Administrative: 2 years (required)
- Supply chain management: 2 years (required)

Work Location: In person

Reference ID: JB-PC-2403