Emergency Operations Administrator

22 hours ago

Chelmsford, United Kingdom East of England Ambulance Service Trust Full time

The Mid & South Essex Operations Team are looking for an experienced administrator to work in Chelmsford, to support the busy day to day operations of the 999 service.

The administrator will be responsible for supporting the operational management team for the effective deployment of staff and other resources.

The successful applicant will provide effective administrative support to the busy management team to ensure optimal cover is provided to meet the Trust's objectives.

The post is for 37.5 hours per week Monday - Friday.

They will provide close support to the Local Operations Managers (LOMs) and the Local Area Manager at a station in the execution of any required administrative work.

The Trust is looking for someone who is to work effectively as part of a team and use own initiative, organising and prioritising own workload to set deadlines.

**Main duties will include**:

- Responsible for day-to-day administrative duties and any other relevant duties, as requested including HR paperwork, ad hoc reports, and gathering information for complaints
- Undertake secretarial and administrative duties, preparing documents with a high degree of accuracy, as required by the Emergency Operational Management Team, including confidential letters and reports.
- Facilitate the planning and release of staff to attend training programmes, ensuring the appropriate numbers of instructors and students are abstracted. Inform staff of the relevant information for any training courses such as location, date and time, and update records accordingly.
- Participate in formal meetings within the area; to take notes/minutes, prepare and distribute agendas, and any other relevant papers.
- stablish and maintain office systems both paper and electronic to a high standard.
- Produce planned reports such as sickness absence monitoring information, annual leave analysis, and control room sheets and other ad hoc reports, as required.

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