Administrator

A fantastic opportunity has arisen to work at GT Engine Services, a successful and well-established P145 Aircraft Engine MRO experiencing significant growth. As a part of the STS Aviation Group, GT Engine Services has continued to build on its strong foundations. Established to support airlines and engine lease companies worldwide, GT Engine Services boasts a wealth of knowledge and experience from a workforce that has come from all aspects of jet engine maintenance. By bringing these skills together and working closely with our customers, we have created a first-class team. This aligns with our company’s mission statement: Trusted Partner, maintaining the thrust of global Aviation.

**Key Responsibilities**:
**Administrative Support**:

- Provide administrative support to the Workshop Manager and production teams.
- Manage schedules, appointments, and meetings for the Workshop Manager.
- Prepare reports, presentations, and workshop documentation as needed.

**Documentation and Record Keeping**:

- Manage and maintain all documentation related to MRO operations, including maintenance manuals, work packs, and engineering data.
- Ensure all documents are up to date, with obsolete versions archived.
- Maintain accurate records of maintenance activities, work orders, and job cards in compliance with Part 145 regulations.
- Assist in preparing and maintaining regulatory and compliance documentation.

**Document Control and Compliance**:

- Facilitate document distribution to appropriate personnel and departments, ensuring correct individuals have access while maintaining confidentiality.
- Ensure all documentation meets regulatory standards, complying with aviation authorities (CAA, FAA, EASA).
- Support preparation for internal and external audits, providing necessary documentation and evidence to demonstrate compliance.

**Inventory and Supplies Management**:

- Monitor and manage inventory levels of tools, equipment, and consumables.
- Assist in ordering parts and materials, tracking orders, and maintaining accurate inventory records to support ongoing maintenance activities.

**Data Entry and Reporting**:

- Input data into the workshop management system accurately and efficiently.
- Generate reports on maintenance activities, productivity, and other metrics for the Workshop Manager.
- Assist in analysing data to identify trends and areas for improvement.

**Compliance and Quality Assurance**:

- Support the Workshop Manager in ensuring compliance with EASA/FAA Part 145 regulations, health and safety standards, and company policies.
- Assist in preparing for audits and inspections by regulatory authorities.
- Monitor training records of workshop staff to ensure current certifications.

**Continuous Improvement**:

- Continuously review and improve document control procedures to enhance efficiency and accuracy.
- Identify areas for improvement in workshop operations and propose solutions.

**General Office Duties**:

- Manage office supplies, equipment, and facilities to ensure a well-organised workspace.
- Facilitate communication between workshop staff and management to ensure smooth workflow.

**Qualifications and Experience**:
Experience: Minimum of 2 years of administrative experience, preferably in a Part 145 MRO or technical environment. Prior experience as a Document Controller is highly advantageous.

**Skills**:
Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ERP/MRO software.
- Familiarity with P145 regulations and MRO processes is a plus.
- Analytical mindset with problem-solving skills to identify areas for improvement.
- Attention to detail and accuracy in documentation.
- Ability to work independently and as part of a team in a fast-paced environment.
- Experience with internal and external audit preparation is desirable.

Personal Attributes:

- Excellent attention to detail and ability to work under pressure.
- Strong problem-solving skills with an analytical approach.
- Ability to work both independently and collaboratively with diverse teams.

**Job Types**: Full-time, Permanent

Pay: Up to £28,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Free parking
- Gym membership
- On-site parking
- Private medical insurance
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Language**:

- English (required)

Work Location: In person