Foh Receptionist

**FOH Receptionist & Facilities Coordinator - Up to £34,000k + Bonus + Exceptional Benefits + Career Opportunities. Initially a 12 month contract leading to a permanent role** **Are you an experienced FOH Receptionist and Facilities Coordinator / Assistant within a corporate & office environment.**Are you a confident, and articulate communicator with a flexible and "can do" attitude and enjoy being involved in a range of office management support duties. If you have all of these there is a new exciting opportunity - **Initially a 12 month fixed term contract leading to a permanent position with this leading company which offers exceptional benefits and real future career opportunities.** **Company** Based in the City, this UK office offers both the benefits of working for a global financial company but also a familial and friendly culture. This company is proud to be ranked in the Global World’s Best Employers listing. You will enjoy prestigious offices and a superb working environment **Role**: This unique position is a combined role, working as part of a team in one of London’s premier offices to provide front of house service (reception and facilities) as well as ad-hoc office management support to its visitors and staff. This role combines the opportunity to work seamlessly across the floor and front of house space to ensure a high level of engagement and support to everyone utilising the space. Strong relationships are at the heart of their culture so you will spend yourday ensuring the office is running smoothly and efficiently for everyone. You are a "go to person" so being visible and keeping up to date on what is happening in the office as well as the wider community and building is a core part of the role that will allow you to excel in the support you can provide. This role is full-time (5 days a week in the office). There are 2 shifts (07.30 am -4.00pm) & (9.30am -6.00pm) **Responsibilities** **Front of House** - Providing a warm and professional welcome to staff and visitors, ensuring the experience is positive and provides an excellent first and second impression. - Presentation needs to be exceptional so ensuring the front of house area and the wider office are kept in excellent order at all times is essential. - You will be responsible for providing refreshments and arranging catering for visitors and meetings, liaising with the Day Porter to ensure facilities are always kept clean and tidy and are set up as requested in advance of meetings and events. **Facilities & Office Management Support** - Conducting daily floor walks to monitor and address the office environment and the needs of the teams covering cleaning, general maintenance and Health and Safety. Reporting and resolving any issues as required and where necessary escalating to the Operations& Facilities Manager. Proactively speaking to the teams is an essential part of driving out any concerns or needs. - Supporting a range of activities to ensure the smooth running of the office from ordering of supplies, maintaining procedures and logs to helping arrange couriers, taxis and getting the post distributed. - Assist the Operations and Facilities Manager with office wide internal communications in support of the effective and efficient running of the office and support the Operations and Facilities Manager when needed on office moves and other projects and initiativesincluding for example Client events, charity initiatives - Provide cover, deputising for the Operations and Facilities Manager and other team members as required - Some accurate and timely processing of invoices and corporate credit card statements for approval (training will be given). **Skills & Experience**: **Essential** - Experience working in a Front of House role (Reception) as well as facilities assistant/coordinator within a corporate/office environment in London is key. - Excellent relationship management skills, friendly and approachable with a ''can do" attitude who brings solutions and who can prioritise effectively managing multiple tasks. - Strong communicator who can convey information clearly and accurately and ensure records are always kept fully up to date. - Able to work independently as well as part of a team, with discretion and a sensitive approach when necessary. - Good working knowledge of Microsoft Office (**particularly Outlook & Word** -training will be given on Excel if no experience in this) In return you will enjoy being part of a highly successful organisation who truly value their staff and offers exceptional benefits. Receptionist / Front of House Receptionist / Facilities Assistant / Facilities Coordinator / Assistant Office Manager / Office Manager / Office Support / Office Assistant