Personal Assistant/administration

2 weeks ago

Gaydon, United Kingdom Contechs Full time

**Sector: Professional Services**

**Location: Gaydon**

**Position Type: 6 month rolling contract**

**Inside / Outside IR35: Inside**

**Salary: up to £30 umbrella per hour (depending on experience)**

**About the company**

I am currently recruiting on behalf of a Luxury Automotive OEM based in **Gaydon** who are seeking a **Personal Assistant/Administrator **to join their team

As a **Personal Assistant/Administrator **your main responsibilities are:

- Proactively managing the diary the inbox of Director, Head of Sustainability Office with integrity and confidentiality
- Provide operational support for Communication needs and opportunities for Sustainability, in alignment with the Communication for Sustainability, to deliver campaigns and PR messaging, events, announcements and storytelling.
- Coordinating key leadership team meetings - preparing documents, writing minutes, taking action points and circulating with relevant stakeholders and following up on actions
- Supporting the Sustainability Office leadership team on various projects of work
- Booking of meeting rooms, venues, catering and general events logistics as required
- Booking and arranging travel, transport and accommodation as required
- Submitting expenses on behalf of Director, Head of Sustainability Office
- Raising purchase orders and managing invoices in SAP
- Organising and storing paperwork, documents and computer-based information
- Building and maintaining relationships with stakeholders and liaising with them competently
- Undertake any other work as directed by the line manager in connection with job as may be requested

**Qualifications / Skills needed**
- Previous experience working in a Business Co-ordination or Executive Assistant role, preferred from the communication area
- Previous experience coordinating senior stakeholders
- Proven ability to work in a fast-paced, changing, agile organisation
- Detail orientated with good organisational skills
- Above average written and verbal communication skills
- Understanding of Sustainability agenda and transformation at the Client
- Understanding the basics of Communication to deliver activations
- Existing knowledge of working with finance processes in SAP, venue booking and system usage
- Excellent IT skills - particularly with Microsoft Office

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: Up to £30.00 per hour

Expected hours: 40 per week

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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