Departmental Administrative Assistant

**Ref Number**

B02-08675

**Professional Expertise**

Administration and Business Support

**Department**

School of Life & Medical Sciences (B02)

**Location**

London

**Working Pattern**

Part time

**Salary**

£35,930-£41,255

**Contract Type**

Permanent

**Working Type**

Hybrid

**Available for Secondment**

No

**Closing Date**

14-May-2025

**About us**:
The Department of Neuromuscular Diseases is a hub for clinical and research excellence across the spectrum of spinal cord and neuromuscular diseases. Our group of world-leading clinical, genetic and basic science researchers focus their work on understanding the causes and biological mechanisms leading to Neuromuscular Disease and translating this knowledge into developing novel therapeutic solutions that is of direct benefit to neurological disorders such as motor neurone disease, Alzheimer’s disease, and neuromuscular disease.

**About the role**:
The Departmental Administrative Assistant works closely with the Departmental Administrator and departmental staff to ensure the smooth day-to-day running of the department.

A key point of contact for the department’s researchers, this is a varied and interesting role that offers the opportunity to gain experience in a wide variety of activities, including organising departmental meetings and events, maintaining research and publication records, supporting HR-related administration, and providing a proactive and flexible administrative support function for departmental colleagues. This role also offers the opportunity to learn about research funding through the provision of an effective financial administration service, supporting the Departmental Administrator in preparing research costings and budget projections, and assisting research groups with purchasing and ordering.

The post is offered part-time at 21.9 hours per week (0.60 Full Time Equivalent). This role is eligible for hybrid working with a minimum of 40% of time on site.

A full job description and person specification for this role can be accessed below.

**About you**:
You’ll have experience of providing a successful administrative support function, including experience of credit card reconciliation and knowledge of electronic ordering systems. An understanding of data protection regulations, the ability to maintain confidentiality, and good organisational and interpersonal skills are also essential to this role.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

**What we offer**:
Starting salary offered in the range £21,558 - £24,753 (i.e., 60% of £35,930 - £41,255) per annum including London Allowance.

As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:

- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- On-site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:
The Institute prides itself on operating in an all-inclusive environment irrespective of personal, physical, or social characteristics. Teamwork is highly valued, individual strengths are recognised and celebrated, and we are committed to advancing the careers of everyone. 12% of Institute staff are actively working on Equality, Diversity and Inclusion (EDI) initiatives; visit our EDI website for more information about our initiatives and priorities. The Institute also holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.