Administrative Assistant

**The closing date is 31st Aug 2025**

**Job summary**:
Are you looking to start a career within the NHS and gain a qualification at the same time? We are looking for a highly motivated individual to join our Business Support Team, supporting MSK Services in the Gosport and Lymington area.

Main duties include:
To work as part of a skill mix team for MSK Services, providing comprehensive administrative support to the services.

To effectively prioritise and manage own workload as necessary

First point of contact for patients coming into our services at reception and over the telephone.

Uploading referrals

Booking appointments

Dealing with patients and carers over the telephone

**Main duties, tasks & skills required**:

- To work as part of a high-quality admin team and deliver service excellence to Business Support management team, clinical managers and pathway leads.
- To undertake secretarial/administration duties for the MSK service including word processing/typing, minutes of meetings, reports, filing, photocopying as required.
- Ensure the security, accuracy and recording of people's data in accordance with the relevant Trust policies.
- Maintain and input accurate data onto service databases.
- To assist in the co-ordination of staff meetings, booking venues and requirements as necessary.
- To participate in team meetings, taking minutes if required.
- Assist in the provision of a general administration service to the MPP team as required.
- To assist planning workshops, study days and other service initiatives.
- Management of MSK team diaries where required.
- To process incoming/outgoing mail for the service in accordance with Trust policy.
- To be able to communicate effectively with all staff, patients and those contacting the service.
- To provide excellent and timely communication to all enquiries and external liaisons.
- To effectively prioritise and manage own workload as necessary
- First point of contact for patients coming into our services at reception and over the telephone.

**About us**:
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

**Job description**:
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

**Person specification**:
**Qualifications**:
**Essential**:

- Maths and English Level 2

Karlie Kitcher

**Pay scheme**:
Agenda for Change

**Band**:
Band 2

**Salary**:

- £24465.00 Yearly
**Contract**:
Permanent

**Working pattern**:
Full-Time

**Reference number**:
348-CSS-8977

**Job locations**:
Lymington New Forest Hospital
Wellworthy Road
Lymington
Hampshire
SO41 8QD
- Gosport War Memorial Hospital
Bury Road
Gosport
Hampshire
PO12 3PW