Support Service Secretary

We are looking for a dynamic, innovative and motivated person to join the Administrative Support Team for the Perinatal Mental Health Service.

The Perinatal Community Service provides specialist support to women in the Leeds area who are experiencing significant mental health difficulties during pregnancy and the first year following a child’s birth. We also have an 8 bedded Mother and Baby Unit which provides an inpatient environment for mothers experiencing severe mental health difficulties who receive treatment and support while continuing to care for their baby.

We are looking for a committed, reliable secretary to join our administrative team who will assist in supporting the clinical teams from an administration perspective.

We provide a high-quality support service which is integral to the success of the service, and we are looking for someone who feels they can enhance the admin provision already being provided.

You will be an experienced team player who has the skill, knowledge, and the right attitude able to assist in the delivery of a high quality, accurate and timely support service. You will be self-motivated and able to work effectively, in what can at times be a pressurised environment. You will have good networking skills. Be able to approach, discuss and advise the clinical teams surrounding the support you will provide.

You will have the following skills and experience, Minute taking experience, Clinical Report/letter writing, secretarial experience. Previous experience in a similar administration post will be beneficial, Proficient user of the Microsoft package.

The role will also require excellent and proven communication skills, organisational skills, word processing skills at a high level with experience of digital dictation systems. You will have good skills surrounding electronic systems i.e. EPR (electronic patient records) and the ability to work independently but able to accept direction from the Line Manager as required.

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme (LYPFT pays 20.6% into your scheme each year), coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more organisations such as Blue Light Card, Health Service Discounts and NHS Discount Offers.

Knowledge of general office duties (electronic and manual filing systems, photocopying etc.)

Good working knowledge of Microsoft Office

A minimum of 18 months office secretarial experience at NVQ level 3 or equivalent.

Knowledge of a variety of software packages

Excellent word processing skills at RSA 3 standard or equivalent - tested.

Ability to organise, create, file and retrieve electronic and manual records

Excellent communication skills, verbal and written with service users, relatives and staff.

Excellent numeracy and literacy skills.

Experience of audio typing

Data input experience

Demonstrate a positive attitude towards the implementation of new systems and new ways of working.

Flexible approach to hours worked.