Company Secretarial Officer

20 hours ago


Saint Helier, United Kingdom Aztec Group Full time

**Reports to Associate Director**

The purpose of this position is to provide corporate services clients in the Jersey office with company secretarial services together with providing support and guidance to other client teams.

**Key responsibilities**:

- Co-ordinating all company secretarial matters, including convening Board meetings, production of Board packs, attendance and preparation of minutes for Board meetings for corporate services clients
- Assisting in the development of the corporate services function including new business opportunities and ongoing review of processes
- Assist with incorporation of companies, annual and other ad hoc filings
- Maintenance of registers for corporate services entities and all records detailing all contractual relationships
- Working closely with the compliance function to ensure the compliance monitoring is adhered to and all regulatory filings are made in a timely manner
- Assisting with staff queries on general company secretarial matters
- Acting as a super user for company secretarial systems (Board IQ and Blueprint) including new user set up and dealing with staff queries
- Developing and maintaining company secretarial proformas and templates
- Provide assistance in ad-hoc projects as required

**Skills, knowledge, expertise**:

- Excellent inter-personal and organisational skills are essential
- Experienced, confident and discreet
- Computer literacy is essential
- Professional qualified - preferably ICSA IFA level 5

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.



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