Company Secretary

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

**Job Description**:

- Manage all aspects of in house company board and committee meetings, including scheduling of quarterly and ad-hoc meetings, co-ordinating papers and distributing board packs, attendance at meetings and taking notes, drafting of the minutes, tracking actions, circulating minutes and making any updates following receipt of comments and filing of minutes
- Maintain and ensure ongoing compliance with terms of reference for boards and committees, in addition to the delegated authority and oversight registers for presentation to the board
- Complete any in-house company secretarial actions including new formations, dissolutions, mergers, change of officers, change of name etc.
- Drafting and maintenance of pro-forma minute templates for matters such as accounts approval and various header / footer template minutes, including directors’ disclosure of interests
- Maintain all local in-house company statutory registers
- Complete any in-house statutory filings with registrars in various jurisdictions, including annual confirmation statements, government filings, registration of change of officers etc. within required filing timeframes
- Review, update, create or advise on certain policies and procedures relating to in house entities or corporate governance matters
- Review of in-house company financial statements and inter-company or subordinated loans and presentation to relevant boards for approval, along with supporting any in house queries raised by the internal finance team or external auditors
- Manage and co-ordinate Group refinancing arrangements for in house entities including liaison with various law firms and Group Legal team and review and preparation of meeting minutes and refinancing documentation

**Qualifications**:
Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

- Evidence of commitment to high standard of customer service based on understanding needs and delivering solutions
- Well organised and structured
- Culturally aware
- Integrity and transparency
- Passion and drive with proven ability to succeed through others
- Resilient - can work in a fast pace environment
- Self-aware with understanding of emotional intelligence
- Strong organisation and analytical skills
- Excellent communication and influencing skills
- Ability to deliver on time every time
- Approachable and a strong team player
- Well organised and structured
- Ability to absorb, analyse, process and clearly translate information and data

Required Experience
- In depth knowledge of regulatory legislation
- Professionally qualified and holder of a relevant qualification from a recognised professional body / Financial Institution
- Corporate Governance experience and an understanding and experience of risk mitigation
- Excellent written and verbal communication skills
- Highly effective listening skills and able to make and communicate rational judgments in a decisive manner

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.